Medical Virtual Assistant, Executive Assistant, Health Care Virtual Assistant, Patient Intake and Scheduling, Medical Receptionist, TeleHealth
Wambura Maina
@wamburamaina
Remote Medical Virtual Assistant | Scheduling, Intake & Medical Admin | HIPAA Certified
What I'm looking for
I am a remote Medical Virtual Assistant based in Nairobi, supporting U.S. patients and a multi provider clinic since January 2025. I schedule 100 to 150 appointments a day across 6 to 10 clinicians, handle patient intake and insurance data entry, track prior authorizations and lab results and follow up on prescription refills and declined payments. I am HIPAA certified and work in AlayaCare, Jane App and GoHighLevel. With a Public Health degree and 9+ years of coordination experience, I bring accuracy, calm under pressure and clear communication. Am available across U.S. business hours and other time zones.
Experience
Work history, roles, and key accomplishments
Medical Virtual Assistant
Glofem Medical Clinic
Sep 2024 - Sep 2026 (2 years)
Manage patient registration, scheduling, EHR records, referrals, billing, claims follow-up, and patient communication across 100–150 daily appointments while ensuring data accuracy, confidentiality, and HIPAA compliance.
Customer Support Agent
Influx
Jan 2023 - Jan 2026 (3 years)
Handled 20-40 customer cases daily across phone, chat, email, and social media, maintaining approximately 90% CSAT. Processed orders, refunds, and exchanges, and managed escalations and case tracking.
Program, Referral and Emergency Response Coordination
Kenya Red Cross Society
Jan 2016 - Dec 2025 (9 years 11 months)
Provided executive assistant support to a manager, managing calendar, inbox, and travel arrangements. Coordinated events, procurement, and volunteer logistics, and wrote comprehensive reports.
Education
Degrees, certifications, and relevant coursework
AIC Nairobi Training Centre
Graphic and Web Design, Graphic and Web Design
2026 -
Pursuing a Graphic and Web Design program, ongoing as of October 2026.
Kenya Medical Training College
Diploma, Environmental Health Sciences
Completed a Diploma in Environmental Health Sciences in December 2012.
Kenyatta University
Bachelor of Science, Public Health
2021 -
Alison
Certification, Medical Office Administration
Completed certifications in HIPAA Compliance, Medical Office Administration, and Medical Coding and Billing.
University of Washington
Certification, Project Management
Completed certifications in Project Management and Leadership and Management in Global Health.
Vantage Africa
Certification, Monitoring and Evaluation
Completed a certification in Monitoring and Evaluation.
Kenya Red Cross
Training, First Aid and Disaster Response
Completed First Aid and National Disaster Response Team Training.
Tech stack
Software and tools used professionally
Google Tag Manager
Google Charts
Google Cloud Platform
Google Docs
Microsoft SharePoint
DocuSign
Shopify
Gmail
Google Drive
Dropbox
Google Fonts
Google Analytics
Slack
Microsoft Teams
Zendesk
Microsoft PowerApps
Google Maps
HubSpot
Stripe
PayPal
RingCentral
Google Workspace
Microsoft Office 365
Trello
Asana
Notion
ClickUp
Todoist
Gemini
Google reCaptcha
Google Sheets
Microsoft Excel
monday.com
Hubstaff
Time Doctor
8x8
Zoom
Google Meet
Zapier
Microsoft Power Automate
Canva
Microsoft Power BI
Google Ads
Airtable
Calendly
Eventbrite
Microsoft Dynamics 365
Anthropic Claude API
Go High Level
Gorgias
Otter.ai
Apollo.io
Make
Lovable
Claude Code
CapCut
Meta Business Suite
ChatGPT
Microsoft Word
Microsoft PowerPoint
Google Slides
Claude
Availability
Location
Authorized to work in
Portfolio
canva.link/qxxeuovo7bzrh1dSalary expectations
Job categories
Skills
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