Open to opportunities

Maya Viana

@mayaraviana

Executive Assistant and executive operations partner, I streamline leadership priorities and drive measurable efficiency across global teams.

Brazil

Message

What I'm looking for

'm looking for a remote Executive Assistant role supporting C-suite leaders, blending calendar and travel management, business operations, stakeholder coordination, and financial oversight to drive efficiency and keep leadership one step ahead

I’m a Executive Assistant and executive operations partner with 7+ years supporting C-suite leaders at global companies. I expand beyond traditional executive support by owning business operations, leading cross-functional alignment, and bringing structure to planning, communication, and execution.

I’ve built and managed annual operating forecasts, consolidated vendor and SaaS spend, and led SaaS license optimization audits across major platforms to reduce operating costs. I’ve also implemented EOS processes, supported quarterly planning cycles, and managed executive updates with clarity and accountability.

As a people-first operator, I oversee back-office operations end-to-end—from HR cycles (payroll, onboarding/offboarding, and workforce coordination) to back-office functions like recruiting, customer support, and OKR planning. I’ve driven major efficiency gains (40%+), helped scale revenue (to $1.5M+ annualized), and coordinated international operations, including rapid recruitment for critical expansions.

Experience

Work history, roles, and key accomplishments

Executive Assistant to CEO

MindSight Remote

Oct 2025 - Apr 2026 (6 months)

Served as a strategic operational partner to the CEO, building the annual operating forecast and leading a SaaS audit across core platforms to reduce operating costs. Implemented EOS processes in Ninety.io, managed renewals and security governance, and ran end-to-end HR operations including payroll and onboarding/offboarding.

SaaS License Optimization Vendor Management HR Operations Security Governance EOS Quarterly Planning

EA to CEO (Google Ads)

Arcbound Marketing Tennessee

Jan 2024 - Jan 2025 (1 year)

Supported the CEO and senior strategist for a top Google Ads agency, managing accounts generating $1M+/month in ad revenue and overseeing full account lifecycle from onboarding to performance monitoring. Delivered high-quality lead campaigns and maintained executive-level coordination.

Google Ads Management Ad Account Onboarding Lead Generation Executive Support Stakeholder Management

Chief of Staff

Sonara

Sep 2023 - Jan 2024 (4 months)

Partnered with the CEO and COO to streamline priorities and align leadership, progressing from EA to Chief of Staff based on performance. Led back-office operations and an efficiency initiative that improved service delivery by 40%+, scaling revenue to $1.5M+ annualized while managing international Brazil operations for a 100+ employee team.

Chief Of Staff Operations Back Office Operations Payroll Operations Efficiency Improvement Customer Support Operations

Executive Assistant (LATAM)

Red Bull

Aug 2021 - Aug 2023 (2 years)

Supported the LATAM CEO for Red Bull’s fastest-growing region by managing complex agendas, international travel, and high-level meeting coordination. Planned and executed corporate events and supported back-office operations including legal coordination, payroll, invoice management, and budget planning.

Travel Coordination Event Planning Payroll Operations Invoice Management

Executive Assistant (C-Suite)

KPMG

Sep 2019 - Aug 2021 (1 year 11 months)

Managed executive agendas for 25 Partners and Directors, optimizing schedules for productivity and strategic focus while coordinating national and international travel and expense reporting. Supported talent recruitment and onboarding to help high-potential candidates grow within the firm.

Travel Coordination Expense Reporting Stakeholder Management Onboarding coordination C Suite Support

Administrative Assistant

PwC

Aug 2017 - Sep 2019 (2 years 1 month)

Managed training floor facilities and ensured optimal room setup for learning and collaboration events, handling inventory control and maintenance coordination. Provided on-demand support to Partners across budgeting, expense reporting, travel arrangements, and client engagement administration.

Facilities Management Inventory Control Maintenance Coordination Travel Coordination