Open to opportunities

Ludmilla Ongkowidjaja

@ludmillaongkowidjaja

Message

I coordinate executive support, expatriate transitions, and cross-functional HR operations.

Brazil

Message

What I'm looking for

I'm looking for an administrative, executive support, or project coordination role where I can support leadership, improve processes, coordinate cross-functional work, and deliver a seamless experience for international employees and stakeholders.

At Graded – The American School of São Paulo, I coordinate onboarding, relocation, transitions, and offboarding for international employees, managing housing, lease agreements, vendors, compliance documentation, and critical deadlines.

I've supported the HR Director and leadership team through calendar and meeting management, reports, presentations, contracts, internal communications, training, recruitment, employee engagement initiatives, and events. I also manage project tracking and administrative process improvements while serving as a key liaison between expatriates and stakeholders.

Earlier, at Foundever Brasil, I delivered customer support and resolved travel-related requests in a high-volume international environment.

Experience

Work history, roles, and key accomplishments

Expatriates Assistant

Graded - The American School of São Paulo

Apr 2025 - Jun 2026 (1 year 2 months)

Coordinated onboarding, relocation, transitions, and offboarding for international employees. Managed housing, lease agreements, vendors, compliance documentation, and critical deadlines.

Organizational Development Assistant

Graded - The American School of São Paulo

Apr 2023 - Apr 2025 (2 years)

Provided direct support to the HR Director and leadership team through calendar and meeting management. Prepared reports, presentations, contracts, agendas, and internal communications.

Executive Secretarial Intern

Graded - The American School of São Paulo

Jan 2023 - Apr 2023 (3 months)

Supported executive administration, travel coordination, document preparation, and event logistics.

Telecommunications Analyst

Foundever Brasil

Apr 2022 - Dec 2022 (8 months)

Delivered customer support and issue resolution in a high-volume international environment. Managed travel-related requests while maintaining service quality and attention to detail.