Looking for a job

Maria Rudakova

@mariarudakova

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I provide C-suite executive support and trade operations expertise across global markets.

Spain

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What I'm looking for

I'm looking for a C-suite executive support role where I can own complex operations, run systems smoothly, and work independently across time zones. Ideally fully remote with room to improve processes.

I’m an Executive Assistant and operations professional with 12+ years supporting C-suite leadership in international chemical fertilizer trading. I built and managed business operations from the ground up—covering trading, logistics, finance, HR, contract negotiation, and counterparty relations across Europe, the former Soviet states, and Asia.

In my current role, I support the setup and day-to-day management of administrative, financial, and operational processes. I organize online meetings across Europe, Asia, Africa, and the Americas, and I manage multiple counterparties and suppliers simultaneously via WhatsApp, email, and calls across time zones—including weekends.

I’ve handled high-stakes, high-complexity operations independently through remote work since 2019. I negotiate prices and terms in a highly volatile market, monitor regulatory changes and price movements across origins, and manage trade documentation, logistics coordination, and filing with suppliers, customers, and service providers.

I’m also known for disciplined execution: maintaining booking and financial records using Banana Accounting, preparing P&L statements and profit forecasting, coordinating L/C terms and documentation for banks, and drafting and reviewing contracts, invoices, and shipping documents. I bring strong organization, proactive communication, and crisis-ready autonomy—supported by proficiency in AI tools, CRM systems, web administration, and e-commerce.

Experience

Work history, roles, and key accomplishments

Current

Trade & Operations Support

Current

Rudway Iberia SL

May 2025 - Present (1 year 1 month)

Supported setup and day-to-day management of administrative, financial, and operational processes for fertilizer trading. Coordinated multi-time-zone counterparties, negotiated volatile market terms, managed trade documentation/logistics, and administered Zoho Mail with a custom domain.

Trade Operations Contract Negotiation Logistics Coordination Trade Documentation Zoho Mail Administration Banana Accounting

Operations & Trade Coordinator

Rudway AG

Jan 2013 - Mar 2025 (12 years 2 months)

Supported the Chairman & CEO across trading and business functions, managing office operations and communications with counterparties across Europe, the former Soviet states, Asia, and Africa. Coordinated sales/purchase contracts and fertilizer shipments, drafted and reviewed contracts/invoices/L/C terms, calculated laytime and demurrage/despatch, and handled end-to-end HR and bookkeeping.

Executive Operations Support Contract Drafting Logistics Coordination HR Operations Bookkeeping With Banana Accounting

Shipping Brokerage Intern

Primal Marine Ltd.

Aug 2014 - Sep 2014 (1 month)

Assisted shipping brokerage work by sourcing suitable vessels for cargo requirements and coordinating nomination with vessel operators and ports. Supported laytime calculations during broker activities.

Vessel Sourcing Charter Port Coordination Laytime Calculation Logistics Coordination Basic Brokerage Research

Commodity Trading Intern

Keytrade AG

Jan 2010 - Mar 2013 (3 years 2 months)

Supported international chemical fertilizer trading with traffic, logistics, and chartering activities, and assisted legal/finance/accounting/secretariat functions. Prepared and reviewed trade and shipping documentation and supported work involving letters of credit and bank guarantees.

Shipping Documentation Container Vessel Coordination Bank Guarantee Cross functional Coordination Documentation Review