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Karen Coelho

@karencoelho

Message

Strategic operations leader partnering with executives to deliver end-to-end outcomes.

Spain

Message

What I'm looking for

I’m looking to partner closely with senior leaders in global environments—owning priorities, translating strategy into execution (OKRs/projects), and improving cost, operations, and stakeholder alignment with a high-ownership, discreet approach.

I’m a results-driven Strategic Operations & Executive Partner with 6+ years partnering with senior leadership to plan and execute cross-functional initiatives in global, fast-paced environments. In my current role, I act as a strategic partner to the Regional Director of South Europe, owning competing priorities while coordinating multi-timezone calendars, travel, procurement, and executive correspondence with full confidentiality.

I bring end-to-end project ownership—from contract renegotiation and OKR planning to large-scale event execution and multi-region engagement campaigns. Previously, I supported senior leadership in a fully remote environment, maintained CRM records and operational reporting for data-driven decisions, and earned a 95% customer satisfaction score; earlier experience in foreign trade strengthened my compliance and logistics discipline.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant & Ops Lead

Current

Achilles Information Ltd

Mar 2025 - Present (1 year 4 months)

Strategic partner to the Regional Director of South Europe, managing multi-timezone priorities, executive calendars, and executive travel arrangements. Owned end-to-end event execution and led telecom contract renegotiation and vendor consolidation, reducing costs by 30%.

Strategic Operations Travel Management NetSuite Procurement Confidentiality Event Planning Contract Negotiation Cost Optimization Stakeholder Management

Executive Support Specialist

Gilson Housing Partners

Jan 2022 - Jan 2025 (3 years)

Provided full executive and administrative support in a remote global environment, serving as a primary point of contact between senior partners and internal teams. Maintained CRM records and prepared operational reports to support data-driven management decisions, achieving a 95% customer satisfaction score.

Executive Support Administrative Support Remote Operations CRM Management Operational Reporting Customer Service Customer Satisfaction

Foreign Trade Assistant

Active Pharmaceutical

Jan 2019 - Jan 2022 (3 years)

Managed import documentation and ensured compliance with international trade regulations. Coordinated international shipments, liaised with overseas suppliers, and monitored logistics workflows while resolving issues proactively.

Trade Compliance Operational Reporting Supply Chain Coordination