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Peninah Kaharua

@peninahkaharua

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Administrative and operations professional skilled in project documentation, budgets, and logistics coordination.

Kenya

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What I'm looking for

I’m looking for an administration/operations role where I can support international project teams through documentation, budget tracking, procurement workflows, and travel logistics—while coordinating schedules, reporting progress, and improving office operations.

I’m a detail-oriented Administrative & Operations Professional with over six years’ experience supporting project teams, senior leadership, and research-focused programs within international organizations. I strengthen delivery by preparing project documentation, tracking milestones, and producing clear reports that help teams move from inception to completion.

In my recent role as Administration Manager, I led daily administrative and front-office operations, managed student enrolment and confidential records, and coordinated schedules, attendance, and stakeholder communication. I also handled financial administration (payment processing, invoicing, receipts, and outstanding balance monitoring) and managed logistics for academy events—backed by strong digital filing, procurement documentation, and Microsoft Office Suite expertise.

Experience

Work history, roles, and key accomplishments

Administration Manager

Elite Gymnastics Academy

Jan 2026 - Mar 2026 (2 months)

Directed daily administrative and front-office operations, including student enrollment, confidential record management, and schedule/attendance coordination. Managed academy events logistics and financial administration such as payments, invoicing, receipts, and outstanding balances.

Administrative Operations Front Office Student Enrollment Schedule Coordination Correspondence Event Logistics Payment Processing Invoicing Receipt Financial Record Keeping Microsoft Office Suite Data Entry

Administrative Support Consultant

Rainforest Alliance Kenya

May 2025 - Sep 2025 (4 months)

Prepared and organized documentation for an office relocation project, including contracts, lease agreements, vendor quotes, and compliance reports. Tracked timelines, budgets, and milestones while coordinating vendor documentation and logistics for staff movements, site visits, and contractor schedules.

Contract Administration Lease Agreements Compliance Reporting Project Tracking Budgeting Service Contracts Logistics Coordination Internal Communications Memos FAQs and Project Summaries Microsoft Office Suite Document Management

Executive Admin & Finance Assistant

Sagaci Research Ltd

Mar 2020 - Apr 2025 (5 years 1 month)

Supported project teams with purchase orders, consultant contracts, travel authorizations, and payment requests while assisting with budget tracking and reconciliation. Coordinated executive calendars/meetings across time zones, managed complex travel logistics, processed staff expense claims, and supported workshops and field activities with reporting.

Purchase Order Processing Contract Support Travel Authorizations Budget Management Budget Reconciliation Variance Flagging Calendar Management Meeting Coordination Time Zone Management Travel Logistics Flight Booking Support Visa Support Travel Coordination Expense Reporting Compliance Support Participant Coordination Materials Preparation Reporting Microsoft Office Suite

Administrative Assistant

Sagaci Research Ltd

Jul 2018 - Mar 2020 (1 year 8 months)

Handled project and administrative documentation through scanning, filing, printing, archiving, and digital record management. Provided procurement support (quotations and vendor evaluation summaries), processed local invoices, coordinated logistics for meetings and client visits, and maintained petty cash and procurement trackers.

Document Scanning Digital Records Procurement Support Logistics Coordination Front Office Administration Petty Cash Stakeholder Engagement Process Improvement Microsoft Office Suite

Research Assistant & Field Representative

Sagaci Research Ltd

Apr 2015 - Mar 2016 (11 months)

Provided administrative and field support for research projects, including scheduling, mobilization, documentation, and reporting. Coordinated field teams and data collection under required protocols, supported fieldwork budgets and expense tracking, and handled field logistics and stakeholder/client communication.