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@chriskubai
Experienced Administration Manager with a focus on project support.
I am a highly organized Administration Manager with over 15 years of experience in office management and project support. My career is marked by a consistent display of initiative and a robust skill set that ensures seamless office operations. I excel in interacting with individuals across all organizational levels, guaranteeing that the office functions with the precision of a well-oiled machine.
In my current role as a Project Manager at the Gates Foundation, I support planning for engagements with high-level officials and manage critical relationships. My previous experience includes serving as an Administration and Liaison Manager for the UN Stabilisation Mission in D.R. Congo, where I coordinated project administration and operations, ensuring compliance with local legislation and UN policies. I have a proven track record in managing complex logistics and fostering effective communication among diverse teams.
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Work history, roles, and key accomplishments
Gates Foundation
Dec 2024 - Present (11 months)
Supported planning for engagement with Co-Chairs, CEO, and Africa Leadership Team, prioritizing and tracking critical relationships and events. Coordinated communications between the foundation and the government of Kenya, and organized external partner and grantee coordination events ensuring proper follow-up.
Crown Ways Institute of GCC Services
Dec 2022 - Present (2 years 11 months)
Served as a liaison between GCC Services internal departments and UN Stabilisation Mission (MONUSCO) on project administration and operations. Coordinated and supervised financial management, HR implementation, and supply chain documentation for the project in DR Congo.
Embassy of Ireland
Sep 2019 - Present (6 years 2 months)
Managed logistics and protocol for Embassy high-level official visits and coordinated visa and consular appointments. Processed approved visas and passport applications using immigration software, and maintained all Consular financial accounts and procurement procedures.
Aktis Strategy Limited
Apr 2018 - Present (7 years 7 months)
Successfully set up the regional office in Nairobi, ensuring a conducive working environment and managing the tender bidding process for the Sub-Saharan region. Submitted timely cash flow projections and monthly financial reports, while also managing procurement and supervising field staff.
British High Commission
Nov 2015 - Present (10 years)
Forecasted and monitored the team's budget by submitting timely and accurate cash flow projections and requests, and managed procurement processes adhering to UK policies. Coordinated travel arrangements for FCO VIP visits and team members, and supported project managers in drafting contracts and budget allocations.
Royal Danish Embassy
Feb 2015 - Present (10 years 9 months)
Managed Ambassador and Deputy Ambassador's busy calendars and coordinated all Protocol procedures with the MFA and other Kenya government departments. Organized and coordinated high-level meetings, conferences, and workshops for the Ambassador's Office.
Embassy of Colombia
Sep 2003 - Present (22 years 2 months)
Supported the Head of Consular in visa, passports, apostilles, and general Consular matters, and coordinated general office administration standard operating procedures. Prepared embassy monthly account reports and ensured timely payment of local staff, international staff, and suppliers.
Degrees, certifications, and relevant coursework
Bachelor of Arts, Peace & Conflict Studies
Currently pursuing a Bachelor of Arts in Peace & Conflict Studies through distance learning. The program focuses on understanding and resolving conflicts, and promoting peace.
Diploma, Public Relations Management
Completed a Diploma in Public Relations Management. This program provided comprehensive knowledge and skills in public relations strategies and management.
Advanced Certificate, Business Management
Obtained an Advanced Certificate in Business Management. This course enhanced understanding of core business principles and management practices.
Certificate, Spanish Language
Completed a Certificate in Spanish Language. This program focused on developing proficiency in the Spanish language.
Certificate, Computer Applications
Acquired a Certificate in Computer Applications. This course provided foundational skills in various computer applications.
Certificate, Humanitarian Response to Conflict and Disaster
Completed a certificate in Humanitarian Response to Conflict and Disaster. This online course provided insights into effective humanitarian aid in crisis situations.
Certificate, Digital Peacebuilding
Completed the Digital Peacebuilding 101: Introducing Technology for Peacebuilding certificate. This program explored the use of technology in peacebuilding efforts.
Certificate, Peace Building
Obtained an Introduction to Peace Building Certificate. This micro-certificate provided foundational knowledge in peacebuilding principles.
Certificate, Election Violence Prevention
Completed a course on Preventing Election Violence. This training focused on strategies and interventions to prevent violence during elections.
Certificate, Program and Project Management
Undertook training in Program and Project Management (PPM). This course provided skills in managing programs and projects effectively.
Certificate, Crisis Management
Acquired a Crisis Management Certificate. This program focused on strategies and techniques for effective crisis management.
Certificate, Public Policy
Completed The Public Policy Certificate-Action Relationship. This course explored the dynamics between public policy and its implementation.
Training, First Aid
Received First Aid Training. This certification equipped with essential skills for providing immediate medical assistance.
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