Open to opportunities

Maria Camila Beltran Vargas

@mariacamilabeltranva

Message

Director of Operations & Systems building remote workflows, calendars, billing, and digital systems for results.

Colombia

Message

What I'm looking for

I’m seeking a fully remote role where I can operate as a strategic partner—owning systems, calendars, billing, and workflows—while driving outcomes with clear SOPs, vendor coordination, and KPI reporting.

I’m a results-driven Operations & Systems leader with 3+ years of experience supporting U.S.-based executives and cross-functional teams remotely. I’m bilingual (English C1 / Spanish Native) and trusted with confidential, HIPAA-compliant information.

In my current role as Director of Operations & Systems for Ultreia Counseling Services LLC & Lumina: The Wellness Network, I lead end-to-end operations across two organizations—strategy, systems, billing, and vendor coordination. I design and maintain internal SOPs and digital workflows that reduce founder workload and improve cross-team alignment.

I manage complex multi-time-zone calendars for U.S.-based therapists with zero scheduling errors and handle billing, payment transactions, and audit-ready documentation using Simple Practice. I also build and maintain websites and digital systems, coordinating integrations between booking systems, forms, and email marketing tools.

I bring a structured, data-informed approach—tracking KPIs, analyzing trends, and delivering structured weekly reports using Power BI and Excel. I’ve also supported high-pressure hospitality operations and administrative workflows, always improving accuracy, timeliness, and process reliability.

Experience

Work history, roles, and key accomplishments

Director of Operations & Systems

Ultreia Counseling Services LLC & Lumina: The Wellness Netwo

May 2023 - Jun 2026 (3 years 1 month)

Led full-scope operations for a U.S. mental health practice and wellness network, managing strategy, systems, billing, and vendor coordination end-to-end. Designed SOPs and digital workflows, coordinated multi-time-zone calendars, processed payments in SimplePractice, and delivered weekly KPI reporting while maintaining HIPAA-compliant documentation.

Operations Leadership Workflow Automation SimplePractice Billing HIPAA compliance Vendor coordination Marketing Operations KPIs

Management Assistant

Omni Bedford Springs Resort

Jan 2022 - Feb 2023 (1 year 1 month)

Supported operations management at a luxury resort by coordinating logistics for executive events, banquets, and private functions. Liaised with management, international clients, and external vendors; processed invoices, tracked expenses, reconciled payments, and managed event scheduling and follow-ups.

Event Logistics Executive Coordination Vendor Management Invoice Processing Scheduling Hospitality Operations Documentation Management Confidentiality

Administrative & Operations Assistant

Doggie VIP

Jan 2020 - Jan 2022 (2 years)

Handled day-to-day administrative and operations support, processing invoices and maintaining accurate financial records. Audited internal databases to ensure data integrity, supported financial documentation workflows and reporting, and contributed to process improvements that reduced manual errors.

Invoice Processing Process Improvement Reporting Data Integrity Workflows Documentation Management Administrative Operations