Looking for a job

Maggie User

@maggielp

I am an experienced executive assistant supporting C-suite with calendar management, board coordination, and team leadership.

United States

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What I'm looking for

I seek a senior executive assistant role supporting C-suite leaders where I can manage complex calendars, lead administrative teams, improve processes, and handle confidential matters in a collaborative organization.

I am a highly organized executive assistant with over 10 years supporting CEOs and senior leadership in regulated industries. I manage complex calendars across time zones, oversee confidential communications, process executive expenses, coordinate board meetings, and handle travel and meeting logistics with a proactive, detail-oriented approach.

I lead and mentor administrative teams, having supervised and developed other executive assistants and reception staff while maintaining playbooks and driving process improvements. I deliver dependable executive-level support, streamline administrative operations, and ensure leaders are prepared and focused on strategic priorities.

Experience

Work history, roles, and key accomplishments

Senior Executive Assistant

Liberty Dental Plan

Jan 2021 - Jan 2025 (4 years)

Managed CEO communications and complex multi-time-zone calendar, arranged quarterly board and committee meetings, and processed executive expenses using Concur. Supervised three Executive Assistants, maintained the EA playbook, and coordinated executive travel and conference logistics.

Calendar Management Confidentiality Concur Travel Coordination Board Committee Coordination Team Leadership

Senior Executive Assistant

Choice Administrators

Jan 2011 - Jan 2020 (9 years)

Provided comprehensive support to CEO and EVP, organized executive inboxes, and supervised front lobby operations handling 2,000+ monthly calls. Hired and managed a team of six receptionists and led monthly assistant meetings to drive process improvement.