Open to opportunities

Mabel Victor

@mabelvictor1

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Executive Assistant experienced supporting C-level leaders across time zones.

Nigeria

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What I'm looking for

I seek a role supporting senior leadership where I can optimize executive workflows, manage complex calendars across time zones, and contribute to efficient, confidential operations in a collaborative remote-friendly environment.

I am a strategic and highly adaptable Executive Assistant with over 3 years of experience supporting C-level executives and senior leadership in dynamic, fast-paced environments. I excel at managing cross-functional calendars, facilitating internal communication, and executing high-level administrative tasks with discretion.

In my most recent role I managed scheduling across 3+ time zones, reducing meeting conflicts by 25% and improving email response time by 40% by organizing executive inboxes and streamlining workflows. I have maintained confidential client files with 100% accuracy and ensured compliance with data-handling standards.

I am proficient with Microsoft Office, Google Workspace, Trello, Asana, ClickUp, Slack, Teams, Zoom, and Notion, and I bring strong organization, time management, and attention to detail to remote team collaboration and project support.

Experience

Work history, roles, and key accomplishments

Executive Assistant

BeiGene Ltd

Jan 2024 - Jun 2025 (1 year 5 months)

Provided high-level administrative support to leadership, managing scheduling across 3+ time zones and reducing meeting conflicts by 25%. Streamlined executive inboxes and workflows, improving email response time by 40% while maintaining confidential records compliant with HIPAA.

Calendar Management Google Workspace Notion Trello Remote Collaboration

Administrative Assistant

NASCO

Nov 2022 - Dec 2023 (1 year 1 month)

Managed digital client records and processed high volumes of customer data with 98% accuracy, maintaining organized databases and improving reporting efficiency by 30%. Performed administrative duties including Excel tracking and documentation maintenance.

Data Entry Microsoft Excel Reporting Documentation Process Improvement Attention To Detail

Project Assistant

Community Health & Education Initiative

Dec 2021 - Nov 2022 (11 months)

Coordinated community health and leadership programs for 300+ participants, managing schedules, recruitment, and reporting which reduced planning errors by 20% and improved participant satisfaction. Tracked outcomes and feedback to support funding and program design.

Program Coordination Microsoft Office Google Workspace Scheduling Reporting Monitoring & Evaluation