Open to opportunities

Lauren Valencia

@laurenvalencia

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Executive assistant who streamlines operations, budgets, and payroll while partnering with executives and clients.

United States

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What I'm looking for

I’m looking for an executive-focused role where I can run budgets and scheduling, manage payroll and reporting, and drive process improvements—partnering with teams and clients to deliver measurable results.

I’m an executive assistant recognized for strategic administrative and operational support, with a track record of delivering results through high standards of expense management, service, and professionalism. I handle budgets, scheduling, correspondence, customer service, logistics, and payroll—producing clear monthly summaries and reports while reconciling and balancing accounts with accuracy.

I also strengthen teams by building efficient systems and driving process improvements. From supporting executive leadership with schedule and travel coordination to collaborating on marketing strategy, I’ve supervised creative talent, managed content calendars and paid social media campaigns, and even transitioned financial records from Excel to QuickBooks; I continue to apply data and reporting skills gained through my Data Analytics training at Columbia University.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

L2A Land Design

Jan 2022 - Present (4 years 4 months)

Handled client inquiries on fees and invoices, set up payment plans for outstanding balances, and maintained accurate financial records across bank statements, receipts, and invoices. Prepared payroll and monthly financial summaries, reconciled accounts, and supported a migration from Excel to QuickBooks.

Invoicing Accounts Receivable Quickbooks Payroll Processing Financial Reporting Payment Plan Management

Executive Assistant and Marketing

Gastroenterology Associates

Jan 2019 - Jan 2022 (3 years)

Served as the main point of contact for patients, guests, and vendors, while developing systems to improve organization, efficiency, and customer service. Coordinated marketing strategy and campaigns, managed budgets and scheduling for new initiatives, and supervised a creative team of designers, content strategists, and HTML coders.

Executive Support Customer Service Marketing Strategy Budgeting Scheduling Team Supervision Project Coordination Stakeholder Management

Executive Assistant

Community Blood Services

Jan 2013 - Jan 2017 (4 years)

Provided administrative support to the CEO by managing calendars, domestic travel, finances, and report development, and supported executive teams with business development and project management. Managed HR onboarding logistics and payroll operations for 30 employees, served as board and committee liaison (agendas, minutes, documents), and drove efficiency improvements across business units while

CEO Support Calendar Management Report Development Payroll Operations Process Improvement

Receptionist

BMW

Jan 2012 - Jan 2013 (1 year)

Delivered exceptional customer service by managing incoming calls, customer inquiries, and issue resolution. Supported general administrative operations including correspondence, mail sorting and delivery, document filing in Microsoft Office, and follow-up on phone leads while maintaining confidential employee records.

Customer Service Correspondence Management Microsoft Office Excel PowerPoint Lead Follow Up Confidentiality Administrative Operations

Executive Administrator

Berkeley College

Jan 2009 - Jan 2012 (3 years)

Supported student recruitment and increased student attendance by contacting and assisting prospective students with available services. Streamlined processes and improved operational efficiency through cross-departmental communication, accurate weekly reporting, and logistics coordination for student projects.

Process Improvement Logistics Coordination Stakeholder Management Administrative Support Service Coordination