This position is 100% remote with Mayvue's office in Pittsburgh, PA.
You will be a good fit if:
- You thrive on crisp execution, clear numbers, and clean systems
- You communicate directly, follow through, and hold others to the standard
- You are organized, deadline driven, and comfortable juggling multiple priorities with guidance
- You are fluent in spreadsheets and light dashboards, and you like making messy data usable
- You enjoy partnering with PMs, Finance, and Leadership to keep work moving
- Review and audit weekly time and project data, ensuring accuracy and completeness across the organization
- Support the preparation and reconciliation of monthly invoices, surfacing discrepancies and coordinating resolution with project leads
- Maintain accurate project assignments, billing structures, and resource allocations
- Serve as a point of contact for accounting partners, assembling and providing documentation required for monthly and annual closes
- Monitor financial transactions, reconcile accounts, and ensure incoming payments are matched against outstanding invoices
- Track accounts receivable and coordinate professional follow-up communications on overdue items
- Administer contracts, statements of work, and renewals, maintaining visibility into key dates and deliverables
- Support vendor management including onboarding, documentation collection, and monitoring of active agreements
- Assist in compiling and coordinating responses to RFPs, RFIs, and related requests, ensuring accuracy and timely submission
- Develop and maintain operational dashboards and reports to provide leadership with insight into utilization, cash flow, and key performance metrics
- Assist with compliance activities including evidence collection, access reviews, and policy acknowledgments
- Provide operational support for onboarding and offboarding employees, ensuring processes are consistent and well documented
- Coordinate logistics for company travel, events, and reimbursements
- Keep internal process documentation current so team members can self-serve and work consistently
- 2 to 5 years in business operations, finance operations, or professional services operations
- Strong quantitative skills; able to reconcile data across multiple systems and spot patterns, gaps, and anomalies
- Proficient with spreadsheets and basic BI/reporting; comfortable building clean, reusable models and dashboards
- Working knowledge of core accounting concepts, including invoicing, AR/AP, reconciliations, and accruals
- Experience with time tracking and project billing in a services environment
- Clear, concise communicator who can drive follow ups and get to resolution with cross-functional teams
- Process minded with a knack for documenting SOPs and improving workflows without adding friction
- Exposure to compliance frameworks or audits is a plus, including evidence collection and access reviews
- Familiarity with public-sector procurement and RFP processes is preferred, not required
- Organized, deadline driven, and comfortable managing multiple priorities with minimal handholding
- Bachelor’s degree in Business, Finance, Operations, or equivalent practical experience
- Unlimited PTO
- Life Insurance at no cost to employees
- Short-term and long-term disability at no cost to employees
- Paid maternity and paternity leave
- Healthcare insurance (Premiums are partially paid for by Mayvue)
- Dental and vision at no cost to employees and dependents
- Optional supplemental life insurance
- Receive $1,000.00 per year for Continuous Learning Allowance
- Receive 1 day paid per year as a Community Service Allowance
- Onsite gym in Pittsburgh office
- Health Savings Account and Dependent Care Flexible Savings Account
- Employer contributions to your 401(k) up to 50% of contributions on the first 5% deferred
- Have your favorite snacks and beverages when you work in our Pittsburgh Headquarters
- Hybrid/remote work available
- Flexible schedule
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.