Real Estate Virtual Assistant

Position: Real Estate Virtual Assistant (POOLING)

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role:

We are looking for a Real Estate Virtual Assistant empowered by AI tools to support daily operations within a real estate setting. This role requires someone detail-oriented and proactive, with experience handling administrative tasks, lead generation, CRM updates, appointment scheduling, and transaction coordination.

The ideal candidate is familiar with real estate processes and platforms, capable of managing multiple priorities, and comfortable using digital tools to streamline workflows. If you’ve worked in real estate support and have experience using AI tools and project management systems, this role offers an excellent opportunity to grow with a forward-thinking team.

Key Responsibilities:

Real Estate Support (50%)

• Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
• Assist with property listings (MLS, Zillow, Redfin, etc.)
• Handle lead generation and follow-ups via email, chat, and phone
• Schedule and coordinate property showings, client meetings, and appointments
• Research property details, market trends, and pricing
• Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
• Maintain and organize property-related documents

General Operations Assistance (50%)

• Manage calendars (Google Calendar, Calendly)
• Handle email and inbox management
• Update project management tools like Asana, Trello, or ClickUp
• Conduct data entry and research
• Prepare reports, presentations, and marketing materials
• Provide customer support via email, chat, or phone
• Coordinate with clients, real estate agents, and vendors

Requirements

Qualifications:

• 1+ years of experience as a Virtual Assistant, with a focus on real estate support
• Familiarity with real estate CRMs and property listing platforms
• Strong general business support skills, including:
• Administrative assistance
• Calendar and schedule management
• Email and inbox handling
• Basic documentation and reporting
• Professional written and verbal communication
• Familiarity with tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required)
• Strong skills in project management software (Asana, Trello, ClickUp)
• Excellent attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)

Nice-to-Have Skills:

• Knowledge of real estate contracts and legal processes
• Experience in real estate marketing (social media, email campaigns)
• Basic graphic design skills for property marketing (Canva, Adobe Express)

Technical Requirements:

1. Stable high-speed internet with backup
2. Computer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 8GB+, and dual monitor
3. Headset, mic, and webcam for meetings
4. Dedicated and distraction-free workspace

Benefits

What we offer:

1. Salary rate is up to $6/hr based on experience
2. Pandemic-proof job
3. Since you will be working from home, you get to save a lot of time and money.
4. Company team events - Virtual and Offline
5. Tenure Based Benefits
1. HMO coverage up to $50/Month
2. Paid Time Offs

What we don't offer:

1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes:

1. For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues.
2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
3. Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us.
4. Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.