Open to opportunities

Yvette Mutuma

@yvettemutuma

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Senior Executive Partner driving operations, executive coordination, and project delivery in fast-paced environments.

Kenya

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What I'm looking for

I’m looking for a role where I can own operations and executive coordination, manage cross-functional projects end-to-end, and strengthen systems that improve collaboration, confidentiality, and timely delivery—especially in fast-paced, distributed teams.

I’m a Senior Executive Partner and operations professional with over 6 years of experience supporting leadership teams through complex scheduling, strong administrative systems, and end-to-end operational follow-through. I’m known for building organized workflows that improve collaboration and keep strategic priorities on track, including across distributed teams and external partners.

In my current role, I own logistics operations, manage trade compliance across imports and exports (including HTS classification and customs documentation), and coordinate cross-functional delivery using tools like Asana, Trello, and Notion. I also strengthen decision-making with weekly production/shipment status reporting, and I’ve delivered measurable impact through an HTS classification master document ($8,000 annual cost savings) and workflow automation that saves 5+ hours per week.

Experience

Work history, roles, and key accomplishments

Current

Operations & Executive Partner

Current

Olive Ateliers Inc

Sep 2024 - Present (1 year 10 months)

Owns end-to-end operations for the CMO/Founder, coordinating product development through production planning, trade compliance, and global delivery logistics. Manages executive calendar/inbox/travel across time zones and provides production/shipment reporting for leadership decision-making.

Executive Coordination Operations Management Production Planning Trade Compliance Customs Documentation PO Tracking Risk Management Inbox Management Travel Management Asana Report Generation Online Quotation Comparison Google Workspace Microsoft Office Calendly HubSpot 1Password Canva

Executive Assistant

Beaver Concepts Limited

May 2023 - Aug 2024 (1 year 3 months)

Provided executive assistant support to company leadership, managing cross-functional calendars, vendor communications, and digital file systems while maintaining confidentiality for sensitive matters. Coordinated delegated task follow-ups and supported digitization of internal project files and contracts.

Executive Support Calendar Management Confidentiality Digital Filing Systems CRM Management

Office Manager & Executive Support

Gichunge Muthuri & Co Advocates

Jan 2019 - Feb 2021 (2 years 1 month)

Led office operations including calendar coordination, HR support, and executive correspondence, and managed procurement, vendor relationships, and legal documentation. Implemented digital task tracking to improve administrative efficiency and reduce missed deadlines.