wainaina k James
@wainainakjames
I streamline executive operations, bookkeeping, and financial reporting across multi-client environments.
KenyaWhat I'm looking for
I've managed end-to-end bookkeeping for remote clients since 2018, maintaining audit-ready records, reconciling accounts, processing payroll, and preparing financial statements and cash-flow reports.
At The Eight Eighteen Hotel Limited, I directed departmental budgets, scheduling, KPI reporting, SOPs, and renovation cost oversight while coordinating teams around operational and financial goals.
I've also supported Carepoint Medical Staffing Solutions with recruitment, nurse scheduling, timesheets, facility coordination, and candidate training. My work spans insurance sales and customer support at Madison Group Life/General Insurance, where I built client relationships and advised customers on coverage options.
I bring advanced Excel, QuickBooks Online certification, CRM, AI-powered workflow tools, and practical experience moving manual processes into efficient digital systems.
Experience
Work history, roles, and key accomplishments
Open Remote/Private Bookkeeper
Freelance
Jun 2018 - Present (8 years 4 months)
Managed end-to-end bookkeeping for multiple clients, reconciled accounts, automated QuickBooks workflows, and prepared financial statements.
Executive Head of Departments
The Eight Eighteen Hotel Limited
Jun 2022 - May 2025 (2 years 11 months)
Managed departmental budgets, tracked KPIs, directed scheduling and resource allocation, and developed SOPs for operational compliance.
Virtual Staffing Coordinator
Carepoint Medical Staffing Solutions, LLC.
Mar 2022 - Feb 2024 (1 year 11 months)
Managed recruitment and hiring processes, coordinated nurse shifts, and handled administrative tasks with accurate data entry.
Customer Care Support/Sales
Madison Group Life/General Insurance
Jan 2020 - Sep 2022 (2 years 8 months)
Served as primary client liaison, drove policy sales, and built strong client relationships to achieve high retention and referrals.
Manager/Accountant
Konce Building & Services
Jan 2017 - Jun 2018 (1 year 5 months)
Led day-to-day operations and workforce management, managed financial controls, and implemented cost-reduction strategies.
Accountant
Samwest Distributors Limited
Jan 2014 - Dec 2016 (2 years 11 months)
Maintained financial records, reconciled cashbook and bank accounts, prepared financial statements, and organized filing systems.
Education
Degrees, certifications, and relevant coursework
QuickBooks
Certificate in QuickBooks Online, Accounting
2025 - 2025
Completed a Certificate in QuickBooks Online.
Alison
Certificate in Virtual Assistant, Virtual Assistance
2024 - 2024
Completed a Certificate in Virtual Assistant.
Kenya College of Insurance
Certificate of Proficiency in Insurance, Insurance
2023 - 2023
Completed a Certificate of Proficiency in Insurance.
Kisii University
Bachelor of Business Management, Business Management
2012 - 2015
Pursued a Bachelor of Business Management.
KASNEB
Certified Public Accountant Part 1, Accounting
2014 - 2014
Completed Certified Public Accountant Part 1.
Kenya Institute of Management
Certificate in Computer Packages, Computer Packages
2012 - 2012
Completed a Certificate in Computer Packages.
Miti Mingi Secondary
Kenya Certificate of Secondary Education, Secondary Education
2007 - 2010
Completed Kenya Certificate of Secondary Education.
Tech stack
Software and tools used professionally
Availability
Location
KenyaAuthorized to work in
Salary expectations
Job categories
Skills
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