Open to opportunities

Ashley Njuguna

@ashleynjuguna

Executive Partner and Executive Assistant with 8+ years supporting fast-paced leaders—calendar, inbox, travel, reporting, and confidential operations.

Kenya

Message

What I'm looking for

I’m looking for a long-term partnership in a fast-paced executive organization where I can manage calendars, inboxes, travel, documentation, and confidential operations—comfortably working fully remote and coordinating across US business hours.

I’m a detail-oriented Executive Partner / Executive Assistant with 8+ years of experience supporting executives through calendar management, inbox handling, travel coordination, documentation, reporting, and confidential administrative support. I’m known for accuracy, proactive problem-solving, and managing multiple priorities—often while working remotely across time zones.

In my roles, I’ve handled high-volume communication, followed up on action items, and coordinated meetings and minutes. I also support finance and operations by preparing invoices and financial documentation, maintaining confidential financial and employee records, and coordinating payroll processing and compliance submissions (PAYE, VAT, NSSF, NITA).

I’ve delivered measurable outcomes, including reducing inbox backlog from 500+ emails to inbox zero within 3 weeks. I consistently receive positive feedback for professionalism, responsiveness, and ownership, especially during rapid business scaling and high-pressure periods.

Experience

Work history, roles, and key accomplishments

Current

Financial Accountant - Admin Support

Current

Torsan Construction Limited

Aug 2024 - Present (1 year 11 months)

Managed executive calendars, scheduling, and high-volume email follow-ups across departments. Prepared invoices, reports, and financial documentation, and supported payroll processing and compliance submissions.

Scheduling Inbox Management Meeting Coordination Action Item Follow Up Invoice Processing Financial Reporting Financial Documentation Payroll Processing Compliance Submissions (PAYE VAT document preparation Reporting Documentation Sheets Excel Outlook

Financial Accountant - Admin Support

Unibra Construction Limited

Sep 2023 - Dec 2023 (3 months)

Provided administrative and accounting support to senior management by organizing financial records, invoices, and expenses. Managed petty cash and ensured timely reporting and compliance submissions.

Administrative Support Accounting Support Financial Record Keeping Invoice Management Petty Cash Reporting Sheets Excel Outlook

Financial Accountant

Top Steel Kenya Ltd

Jul 2017 - Dec 2021 (4 years 5 months)

Supported management with financial reporting and operational documentation. Managed invoicing, transaction processing, and reconciliations, and coordinated payroll-related records and staff documentation.

Financial Reporting Invoicing Transaction Processing Reconciliations Payroll Related Record Coordination Documentation Sheets Excel Outlook

Financial Accountant

EMCO Billets & Steel Company

May 2014 - Jun 2017 (3 years 1 month)

Processed payroll for 100+ employees with 100% accuracy and maintained employee records, leave schedules, and confidential files. Prepared invoices and reports using Tally and supported management with administrative and reporting tasks.

Payroll Processing Employee File Management Confidentiality Financial Reporting Reconciliations Tally Administrative Support document preparation Sheets Excel Outlook

Administrative Assistant

Pan Pharmaceutical

Jul 2013 - Apr 2014 (9 months)

Managed executive calendars, meetings, and correspondence, and handled high-volume calls and emails professionally. Coordinated domestic travel and prepared agendas, meeting minutes, and internal documentation.

Executive Administrative Support Calendar Management Meeting Coordination Correspondence Management Inbox Management Travel Planning document preparation Documentation Sheets Excel Outlook Zoom

Sales Executive

Fortress Consulting Ltd

Jan 2012 - Dec 2013 (1 year 11 months)

Maintained client communication and followed up on sales leads. Prepared sales documentation and reports and supported management with client records and scheduling.

Client Communication Sales Documents Sales Reporting Client Records Scheduling Support Documentation Sheets Excel Outlook

Receptionist

Green World Safari Ltd

Jan 2008 - Dec 2008 (11 months)

Provided front-desk administrative support by managing phone calls, emails, and visitor coordination. Organized filing systems and maintained client records.

Front Desk Support Email Management Visitor Coordination Client Records Sheets Excel Outlook