Open to opportunities

Kayla Gordon

@kaylagordon

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Experienced executive assistant with a strong background in healthcare management.

United States

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What I'm looking for

I am seeking a role that allows me to leverage my administrative skills in a dynamic environment, ideally within healthcare or education, where I can contribute to organizational success and support leadership effectively.

I am a dedicated executive assistant with extensive experience in managing high-level operations and supporting leadership in educational and healthcare settings. Currently, I serve as the Executive Assistant to the Superintendent at Falmouth Public Schools, where I strategically manage the Superintendent's calendar, coordinate meetings, and facilitate effective communication across various stakeholders. My role requires a high level of discretion and the ability to handle sensitive information, ensuring compliance with district policies and procedures.

Prior to my current position, I held various roles that honed my administrative and organizational skills, including Assistant Office Manager and Bookkeeper at Avid Corporation. My experience in healthcare as an HIV Medical Case Manager and Health Guide has equipped me with a unique perspective on patient care and advocacy, allowing me to effectively collaborate with healthcare providers and community resources. I am passionate about fostering positive relationships and enhancing operational efficiency to support organizational goals.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant to the Superintendent

Current

Falmouth Public Schools

Aug 2024 - Present (1 year)

Strategically managed the Superintendent’s calendar, prioritized appointments, coordinated high-level meetings, and arranged comprehensive travel logistics to ensure optimal time management and preparedness. Served as the first point of contact for internal and external communications; screened and prioritized phone calls, emails, and correspondence to facilitate prompt and appropriate responses.

Calendar Management Meeting Coordination Logistics Communication document preparation Event Planning Relationship Building Project Coordination

Assistant Office Manager

Avid Corporation

May 2021 - Present (4 years 3 months)

Efficiently managed office operations as Assistant Office Manager, ensuring smooth day-to-day activities. Proficiently handled bookkeeping tasks, maintaining accurate financial records and supporting fiscal transparency.

Office Management Bookkeeping Human Resources Accounts Payable Accounts Receivable Payroll Processing Regulatory Compliance Vendor Relations

Health Guide, Social Work Care Manager

Maine Health Accountable Care Organization

Jan 2018 - Present (7 years 7 months)

Guided individuals within an Accountable Care Organization (ACO) as a Health Guide and Social Work Care Manager. Coordinated comprehensive care management strategies to enhance health outcomes for ACO participants.

Care Management Interdisciplinary Collaboration Healthcare Navigation Emotional Support Patient Engagement Documentation

Personal Care Coordinator

Crossroads for Women

Nov 2017 - Present (7 years 9 months)

Collaborated with treatment teams to develop and implement personalized care strategies, integrating both medical and psychosocial interventions. Facilitated communication between clients and healthcare professionals, ensuring seamless and client-centered care delivery.

Care Coordination Treatment Planning Client Communication Confidentiality Record keeping

Infusion Pharmacy Technician/Operations Manager

CVS Coram Infusion Pharmacy

Apr 2017 - Present (8 years 4 months)

Managed operations within an infusion pharmacy as an Operations Manager, overseeing workflow efficiency and ensuring high-quality patient care. Executed the responsibilities of a Nationally Certified Pharmacy Technician, maintaining compliance with industry standards and regulations.

Pharmacy Operations Prescription Verification Inventory Control Staff Training Quality Assurance Regulatory Compliance

HIV Medical Case Manager

Harbor Care Clinic

Jan 2013 - Present (12 years 7 months)

Oversaw and coordinated comprehensive HIV medical care management, ensuring quality healthcare delivery to patients. Collaborated with healthcare providers to develop and implement personalized care plans for individuals living with HIV.

Patient Engagement Regulatory Compliance Quality Improvement