Looking for a job

Kara Belles

@karabelles

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I'm an Executive Assistant based in Manila with 22 years of working experience.

Philippines

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What I'm looking for

I'm seeking a challenging and diverse role where I can leverage my passion for automation and CRM optimization to drive efficiency and productivity. I thrive in positions that allow you to streamline processes, particularly through automation, while also enjoying the traditional tasks of an executive assistant.

Seasoned Executive Assistant and Operations Manager with over 22 years of cross-functional experience in business operations, executive support, HR and recruitment, and process automation across BPO, tech, F&B, and construction industries. Proven track record of driving organizational efficiency by streamlining workflows, implementing scalable systems, and leading remote teams to high performance.

Highly adept in project coordination, email marketing, SOP development, and talent acquisition. Demonstrated success in automating administrative, HR, and campaign processes—saving thousands of hours annually and enabling lean team management. Known for anticipating executive needs, improving interdepartmental communication, and ensuring operational continuity in fast-paced, multicultural environments.

Skilled in tools such as GoHighLevel, Asana, Notion, Canva, Rippling, ClickUp, Trello, and Google Workspace. Trusted by C-level executives for reliability, discretion, and strategic problem-solving.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant and Ops Manager

Current

Leacon Digital

Apr 2025 - Present (5 months)

• Oversee all social media submissions, auditing, and publishing through GoHighLevel (GHL) and Google Business.Updated confidential records, SOPs, and coordinated team member resources.
• Manage email campaign execution from copy to deployment, including list segmentation and scheduling.
• Lead automation builds and process updates within Asana and GHL to streamline workflows.

Executive Assistant & People Coordinator

Calabasas Beverage Co.

Mar 2024 - Sep 2024 (6 months)

• Operations EA support: reporting & admin tasks
• HR Recruitment Admin: timesheet approvals for Chairman, CEO, President; onboarding/offboarding; updating Ramp transactions; managing records & confidential docs; legal contract filing
• People Coordinator: updated company directory; coordinated merch & business cards; handled Rippling & HR queries; created/maintained SOPs.

Communication Skills Project Management Problem Solving Salesforce HR Recruitment Executive Assistant

Executive Assistant

Be Happy TC

Jul 2023 - Jan 2024 (6 months)

Managed GoHighLevel email campaigns and automations, including graphics creation, email composition, and drip campaign scheduling.
Handled virtual reception duties, managing incoming calls for transaction coordinators and the CEO.
Automated client systems, reducing manual data entry by 80% and saving 500 hours monthly.

Executive Assistant

Orca Mobility

Feb 2022 - Sep 2023 (1 year 7 months)

Provided comprehensive support to the Operations Manager, managing calendars, emails, and coordination with other virtual assistants.
Managed Google Drive clientele folders for organizational purposes and handled various administrative tasks.
Coordinated offsite planning for UK and US employees and scheduled demos for the CEO with potential investors.

Executive Assistant

Virtual Assistant Team

May 2019 - Jan 2022 (2 years 8 months)

Managed social media content and coordination, organized meetings, and maintained Zoho CRM and Projects.
Facilitated international payments and assisted with various administrative tasks.
Established and updated job aids for team use and ensured quality control for certification tests.

Executive Assistant

HR Analyst

General Motors

Oct 2017 - Mar 2019 (1 year 5 months)

Managed expatriate data and travel requirements, coordinated with HRBPs, and improved job aids for trainees and analysts.
Implemented ideation for auto-upload and data entry of new hires, resulting in significant annual savings.

Analyst

HR Administrator

Georgiou

Mar 2017 - Sep 2017 (6 months)

Spearheaded end-to-end recruitment efforts for an Australian construction company.
Implemented cost-saving measures during the uniform provider transition and created training manuals for HR hires.

HR Assistant

Sykes

Apr 2016 - Jan 2017 (9 months)

• Assisted with end-to-end recruitment for local hires to be sourced out to different lines of businesses from technical support to customer service, non-voice accounts and sales
• Performed administrative tasks when needed, including interdepartmental and external liaising, resolving applicant inquiries, business proposal requests, and employee benefits concerns