Open to opportunities

Janet Ochieng

@janetochieng

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Detail-oriented virtual assistant and project management professional.

Kenya

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What I'm looking for

I seek a remote or hybrid role supporting nonprofit or mission-driven teams where I can manage operations, streamline processes, support leadership, and grow into broader program or project management responsibilities.

I am a detail-oriented Virtual Assistant and Project Manager with over seven years of experience supporting nonprofit programs, case management, and executive-level administrative functions. I specialize in streamlining operations, improving reporting accuracy, and enabling leaders to focus on strategy.

My background includes coordinating community outreach, supervising case management for child-welfare programs, and managing donor-aligned documentation and compliance. I have a proven record of digitizing confidential records and developing hundreds of case plans to support vulnerable children and families.

I leverage tools like Trello, Asana, ClickUp, Google Workspace, MS Office, Notion, Slack and Zoom to create efficient workflows; I implemented systems that improved workflow efficiency by 30% and data accuracy by 25%. I also create content calendars and communications that boosted audience engagement by 20%.

I am passionate about supporting organizations and leaders to achieve measurable impact through process improvement, stakeholder engagement, and reliable administrative delivery. I bring a remote-ready setup and certifications in Asana, remote work readiness, virtual assistance, and project management fundamentals.

Experience

Work history, roles, and key accomplishments

Virtual Executive Assistant

Freelance

Jan 2025 - Jul 2025 (6 months)

Managed executive calendars, inboxes, travel planning and produced research briefs that improved client decision-making and reduced planning time by up to 30%. Organized workflows and content calendars using Trello, Asana, and Google Workspace to streamline operations.

Calendar Management Travel Coordination Trello Asana Google Workspace Inbox Management

Project Assistant

Green Zone Kenya

Nov 2021 - Dec 2024 (3 years 1 month)

Coordinated community outreach and partnerships, supervised case management and reporting for health and child-wellbeing programs, and improved reporting accuracy by 25% using Trello and Google Sheets.

Project Coordination Stakeholder Engagement Case Management Trello Google Sheets Reporting Training

Project Assistant

Hope for Victoria Children

Jan 2020 - Oct 2021 (1 year 9 months)

Digitized over 300 confidential case records with high accuracy, coordinated welfare interventions with local officials, and supported donor reporting during COVID-19 restrictions.

Digitalization Case Management Donor Reporting Documentation

Case Manager

USAID CASE OVC / NCCK

Feb 2017 - Dec 2019 (2 years 10 months)

Developed and managed 500+ case plans for vulnerable children and families, coordinated school re-enrollments, and trained staff in data entry protocols and referral documentation.

Case Management Child Welfare Training School Re Enrollment Monitoring & Evaluation