Open to opportunities

Cian Gubat

@ciangubat

Executive Assistant and Virtual Assistant specializing in calendar, CRM, inbox workflows, and fast US-time-zone support.

Philippines

Message

What I'm looking for

I’m looking for a remote role supporting US-based teams with executive-level scheduling, high-volume inbox management, CRM accuracy, and workflow automation—where speed, precision, and clear client communication matter.

I’m an Executive Assistant and General Virtual Assistant with 4+ years of experience supporting US-based businesses through calendar management, CRM maintenance, inbox management, appointment coordination, and client communication. I’m known for handling high-volume email workflows, maintaining accurate records, and coordinating across multiple US time zones with speed and accuracy.

In my recent roles, I triaged 100+ daily emails to maintain Inbox Zero and cut average response time from 4 hours to 45 minutes, while updating HubSpot CRM records daily to improve pipeline tracking accuracy. I also build smoother operations using HubSpot, GoHighLevel, Google Workspace, and AI-powered automation with ChatGPT, Claude, Zapier, Make.com, and n8n—so teams can move faster with fewer errors.

Experience

Work history, roles, and key accomplishments

Executive Assistant

Recruiting Firm

Aug 2024 - Apr 2026 (1 year 8 months)

Scheduled and confirmed 10+ weekly appointments across multiple US time zones with zero scheduling conflicts. Triaged 100+ daily emails to maintain Inbox Zero and reduced average response time from 4 hours to 45 minutes while updating HubSpot CRM records daily.

Calendar Management Inbox Zero HubSpot Google Workspace Document Management Client Communication

General Virtual Assistant

Belladaire Holdings LLC

May 2023 - Jun 2024 (1 year 1 month)

Managed inbound and outbound calls and resolved payment inquiries, improving transaction turnaround by 35%. Recorded and followed up on billing issues, reducing unresolved payment problems by 20% and improving document retrieval time by 30% through organized digital filing.

Client Communication Payment Tracking Billing Support Record keeping