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Maria Gracia Villeroz

@mariagraciavilleroz

Executive Assistant supporting US-based founders and busy professionals with cross-time-zone scheduling, inbox systems, and executive operations.

Philippines

Message

What I'm looking for

I'm seeking full-time remote work with a flexible schedule aligned to US time zones, supporting lead follow-ups, showings coordination, and client communication.

As a Freelance Executive Assistant / Virtual Assistant supporting US-based founders and busy professionals, I managed calendars across time zones and scheduled 40+ weekly meetings. I also created inbox systems for executive accounts, triaging 150–200+ daily emails and improving response time by up to 60%.

From 2022 to 2023, I provided operations and administrative support to remote clients, maintaining HubSpot and Salesforce CRM records with 95–99% accuracy. I also created task-tracking workflows using Trello and Asana and prepared reports and data summaries for operational decisions.

I use Google Workspace, Microsoft 365, Slack, and tools including Asana, ClickUp, and Zapier to support administrative workflows. I’m available for full-time remote work and flexible scheduling aligned with US time zones.

Experience

Work history, roles, and key accomplishments

Executive Assistant / Virtual Assistant

Freelance

Jan 2024 - Apr 2026 (2 years 3 months)

Managed executive calendars across multiple time zones, scheduling 40+ weekly meetings and achieving Inbox Zero for 2-3 executive accounts. Coordinated end-to-end scheduling, travel planning, and operations support for US-based founders and busy professionals.

Calendar Management Inbox Management Email Management Scheduling Travel Planning Operations Support Research Reporting Workflow Optimization Time Management

Operations & Administrative Support Specialist

Remote Clients

Jul 2022 - Dec 2023 (1 year 5 months)

Provided administrative support to multiple clients, managing calendars, scheduling appointments, and maintaining CRM databases with 95-99% accuracy. Created structured workflows and task tracking systems using Trello and Asana, and prepared reports and data summaries for operational decision-making.