Open to opportunities

Maria User

@bernadethva

Message

Administrative and procurement professional seeking virtual assistant and executive support.

United Arab Emirates

Message

What I'm looking for

I’m seeking a Virtual Assistant or Executive Assistant role where I can use my administrative and operations support experience, coordinate procurement and documentation, and work confidently in fast-paced environments—especially in remote setups.

I’m an experienced administrative and procurement officer with over 8 years of UAE experience supporting office operations in fast-paced industries like maintenance, construction services, and security systems. I bring a strong ability to manage day-to-day operations while keeping details accurate and processes moving.

In my current role, I handle tenders, quotations, and Local Purchase Orders (LPOs) in coordination with sales and technical teams. I manage procurement of swimming pool materials, equipment, and chemicals, and I prepare and renew AMC and construction contracts for multiple clients.

I’m also confident working across documentation-heavy environments: I maintain contract and supplier records, coordinate HSE documentation for site inspections, and manage company licenses, permits, and renewals including trade license, insurance, and ISO documents.

Across roles, I’ve supported HR tasks like visa processing and employee files, and I’ve managed 200+ client contracts. I’m a highly organized, detail-oriented professional who works independently in remote setups—especially when I can support clients with executive-level coordination and procurement operations.

Experience

Work history, roles, and key accomplishments

Current

Administrative cum Procurement Officer

Current

Aqua Vision Pools

Sep 2022 - Present (3 years 10 months)

Support administrative and procurement activities for AMC clients by preparing technical and maintenance reports, handling tenders, quotations, and Local Purchase Orders (LPOs), and managing procurement of pool materials and chemicals. Renew and manage AMC and construction contracts, maintain procurement/contract records, and coordinate HSE documentation and compliance for site inspections.

Administrative Support Procurement Coordination Tender Preparation Local Purchase Orders (LPOs)Procurement ERP Systems SAP Ariba Contract Management Document Control Supplier Coordination HR & Administration Visa Processing Petty Cash Management

Administrative cum Procurement Officer

Opal Protection Systems LLC

Aug 2018 - Jan 2022 (3 years 5 months)

Manage administration and procurement for security alarm monitoring operations by maintaining client contracts and preparing technical submittals and inspection documents. Handle quotations, invoices, delivery notes, LPOs, supplier communication, and administrative/HR records including visa processing and attendance and monthly reports.

Inspection Documentation Invoice Processing Local Purchase Orders (LPOs)Supplier Communication Procurement Support Client Account Management Security Alarm Monitoring Administration HR Documentation Visa Processing Insurance Administration Employee records management Attendance Reporting Customer Support

Clinical Assistant

Bahay Kalinga ng Valenzuela

Apr 2015 - Jul 2015 (3 months)

Provide clinical support by assisting in client counseling and facilitating group sessions and educational activities. Assist with psychological assessments and related documentation.

Assessments Clinical Documentation Workshop And Educational Activity Support

HR assistant/clerk

ABS-CBN Lingkod Kapamilya Foundation Inc.

Jul 2014 - Sep 2014 (2 months)

Support HR operations by managing employee records and electronic filing of employee documents. Assist with recruitment activities including screening candidates and scheduling interviews.

Electronic Filing Recruitment support Candidate Screening Interview Scheduling