Recruiting Coordinator

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

We’re looking for a proactive, detail-oriented Recruiting Coordinator to join our Talent Acquisition team on a contract basis. In this role, you’ll support the end-to-end recruitment process, ensuring a seamless and memorable experience for candidates and hiring teams. As a key member of the recruiting function, you’ll coordinate interviews, manage candidate communications, maintain our applicant tracking system, and contribute to our employer brand efforts.

It’s an exciting time at Apollo—we’re expanding globally and opening a brand new office in Mexico City, with plans to build out an incredible workplace environment and grow the team to over 50 employees by the end of the year. This is a unique opportunity to be part of that growth and play a hands-on role in shaping a world-class candidate experience during a transformative moment for the company.

This role will begin on a 9 month contract with the opportunity to renew or convert to full time.

Key Responsibilities

• Interview Coordination: Schedule and confirm interviews, manage calendars across time zones, and communicate logistics to candidates, interviewers, and recruiters.

• Candidate Communication: Act as the main point of contact for candidates, ensuring a timely, warm, and personalized experience throughout the interview process.

• ATS Management: Keep candidate records up-to-date in our Applicant Tracking System (we use Greenhouse), ensuring data accuracy and pipeline visibility.

• Sourcing Support: Review inbound and outbound applicants and assist with early-stage candidate screening.

• Job Posting: Draft and post job descriptions across platforms to attract top talent.

• Onboarding Coordination: Support the pre-boarding process in collaboration with HR, helping new hires transition smoothly.

• Event & Employer Brand Support: Assist with career fairs, recruiting events, and culture initiatives to promote Apollo.io’s brand and values.

• Day-of Support: Monitor interview days, troubleshoot real-time issues (e.g. cancellations, tech challenges), and ensure everything runs smoothly.

• Reporting: Generate recruitment reports and metrics to help identify trends and opportunities for improvement.

• Process Optimization: Proactively identify and suggest ways to make the hiring process faster, smoother, and more candidate-friendly.

Qualifications

• 1–2 years of experience in recruiting coordination, HR, or a similar administrative role in a fast-paced environment

• Familiarity with Applicant Tracking Systems—experience with Greenhouse is a plus

• Excellent verbal and written communication skills

• Strong organizational skills and ability to manage multiple tasks with precision

• Comfortable setting expectations and communicating with multiple stakeholders at once

• High attention to detail and ability to handle confidential information with care

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred

• Proficient in English (C1 level or higher)

What We Offer

• Competitive compensation

• A collaborative, fast-paced, and mission-driven team environment

• Opportunities for professional development

• The chance to help shape a best-in-class candidate experience at a high-growth tech company

Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.