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Vince Capanang

@vincecapanang

Operations & Systems Manager at Superpowers LLC who redesigned company-wide onboarding and built a quarterly audit cycle for 150+ records.

Philippines

Message

What I'm looking for

I’m looking to bring my systems-first approach—finding operational gaps, designing practical fixes, and making them repeatable—to an Operations, Process Improvement, or Systems Manager role.

At Superpowers LLC, I redesigned the company-wide onboarding and offboarding workflow, which became the standard across the organization. I also built a quarterly audit cycle for the central database of 150+ records and a KPI reporting system for weekly leadership reports.

At Closing Time Home Buyers LLC, I progressed from Real Estate VA to Property Manager to Operations Lead, building workflows for property records, payroll, and invoicing. I use Claude, ChatGPT, Gemini, and Zapier to automate recurring operational work, and I’m looking to bring that systems-first approach to an operations, process improvement, or systems role.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Superpowers LLC

Aug 2024 - Present (2 years 2 months)

Provided executive administrative support to the CEO, managing inbox and calendar across emails and cross-timezone scheduling. Led project management for 3+ concurrent initiatives, coordinating deliverables across team members.

Inbox Management Calendar Management Project Management Cross functional Coordination

Real Estate VA

Closing Time Home Buyers LLC

Jan 2023 - Jul 2024 (1 year 6 months)

Built and ran the lead-generation pipeline and social media presence. Reconciled invoices and maintained bookkeeping systems for 2 property accounts.

Lead Generation Social Media Management Bookkeeping Cold Calling Invoice Reconciliation

Real Estate VA & Mortgage Processing Asst.

New Millennia Group, Inc.

Jan 2023 - Jun 2024 (1 year 5 months)

Vetted and processed mortgage applications, ensuring compliance with lender documentation standards. Maintained accurate records for active files and produced marketing/advertising content that supported lead generation.

Mortgage Processing Compliance Record keeping Content Marketing Cold Calling Social Media Management

College Instructor

Quirino State University

Apr 2024 - May 2024 (1 month)

Instructed 2 General Education course sections, covering History and Philosophy.

Teaching History Philosophy

Department/Unit Head

Saint Louis University

Jan 2018 - Dec 2023 (5 years 11 months)

Progressed from Classroom Teacher to Learning Area Coordinator to Campus Ministry Coordinator, overseeing curriculum and programs for large student bodies.

Curriculum Development Team Leadership Program Management Teaching

Researcher

Local Government Unit, Baguio City

Jan 2018 - Dec 2018 (11 months)

Surveillance and security consultant supporting policymaking research.

Research Surveillance Security Consulting

Operations Lead

Closing Time Home Buyers LLC

Built and ran payroll and invoicing operations for a 3-person team, coordinating workflow and schedules.

Payroll Invoicing Workflow Coordination Team Scheduling

Coach to Executive Assistants

Superpowers LLC

Redesigned the company-wide onboarding/offboarding process, closing gaps that had been causing inconsistent handoffs. Coached and evaluated a team of 30+ EAs, tracking performance KPIs and handling escalations.

Onboarding Offboarding Coaching Performance Monitoring Escalation Management Training

Systems Manager

Superpowers LLC

Designed and maintained the company's central database (150+ records), building the quarterly audit cycle that catches data-integrity issues. Built the KPI reporting system that translates raw performance data into weekly strategic reports for leadership.

Database Management Data Integrity KPI Reporting Quality Audits Process Improvement