Open to opportunities

Stella Mbugua

@stellambugua2

Message

I keep executive operations organized through calendars, travel, documentation, and workflow automation.

Kenya

Message

What I'm looking for

I'm looking for a remote or hybrid executive or administrative support role where I can coordinate leadership operations, improve workflows with AI tools, and collaborate across European and US time zones.

At Brinks Security Services Limited, I support the CEO and senior leadership team by managing calendars, meetings, travel, correspondence, and confidential information.

I coordinate domestic and international schedules across time zones, prepare management materials, and keep internal and external communication moving through Slack, Zoom, and Microsoft Teams.

Previously at Amkeni Development Limited, I supported a department of more than 15 staff, coordinated events for 50+ attendees, processed expenses and purchase orders, and trained three junior administrative staff. I also introduced a more organized digital filing system and supported cloud-based document management for a team of more than 25 people.

I use Claude, ChatGPT, Grammarly, and Zapier to improve written communication and automate routine administrative workflows. I'm comfortable supporting remote and hybrid teams across European and US time zones.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Brinks Security Services Limited

Jun 2024 - Present (2 years 4 months)

Provide administrative support to the CEO and senior leadership team, managing calendars, meetings, travel, and confidential information. Coordinate communication and use AI tools to streamline workflows.

Calendar Management Meeting Coordination Travel Arrangements Documentation Confidential Information Handling Slack Zoom Microsoft Teams Claude ChatGpt Grammarly Zapier

Senior Administrative Assistant

Amkeni Development Limited

Jan 2020 - May 2024 (4 years 4 months)

Supported a department of over 15 staff with administrative activities, project coordination, and event logistics. Introduced a digital filing system and trained junior staff.

Administrative Support Project Coordination Record keeping Expense Reports Purchase Order Vendor coordination Event Logistics Training Digital Filing Systems

Administrative Assistant Intern

Annick David Farm

Aug 2018 - Dec 2019 (1 year 4 months)

Provided front-office support, maintained customer records, monitored office supplies, and assisted with HR onboarding and general administrative tasks.

Front Office Support Data Entry Filing Vendor coordination HR Support Office Operations