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Dianne Odhiambo

@dianneodhiambo

Executive Virtual Assistant at Freelance, tracking 50+ action items and closing 100+ tasks on time.

At Freelance, I provide executive-level support to CEOs, founders, and NGO leaders, keeping priorities and deadlines visible across multiple workstreams. I track 50+ action items and have closed 100+ tasks on time in ClickUp.

I support 10–15 meetings per week and document decisions, owners, and deadlines. When a workflow approval was stalling the engineering team, I followed up with the traveling VP of Operations using a structured Slack note; the approval came back within ten minutes.

I built and troubleshot an AI automation workflow using Google Forms, Make.com, Claude AI, Gmail, Notion, and Slack to streamline intake, documentation, and follow-up. I also launched and run my freelance practice in a remote-first environment.

Experience

Work history, roles, and key accomplishments

Current

Executive Virtual Assistant & Project Management Specialist

Current

Freelance

Jan 2026 - Present (9 months)

Provide executive-level support to CEOs, founders, and NGO leaders, managing priorities, deadlines, and deliverables across multiple concurrent workstreams. Track 50+ action items and close 100+ tasks on time in ClickUp, support 10-15 meetings per week, and draft agenda items for CEOs' weekly leadership meetings.

ClickUp Zoom Slack Notion Google Workspace Make.Com ChatGpt Gemini Claude AI Calendar Management Meeting Coordination Executive Communication Project Tracking AI Automation

Global Admissions Committee Member

Millennium Fellowship, UN Academic Impact

Jan 2026 - Jun 2026 (5 months)

Reviewed and evaluated 1,000+ applications against consistent criteria under tight deadlines, coordinating with a distributed, multicultural committee to reach consensus.

Application Review Evaluation Coordination Consensus

Volunteer

Sunshine Rally

Jan 2025 - May 2025 (4 months)

Supported planning, coordination, and on-the-ground delivery of community programme activities.

Planning Coordination Community Engagement

Assistant Manager

Quicksmudge

Jan 2023 - Dec 2024 (1 year 11 months)

Supported day-to-day operations, coordination, and administrative delivery, managing competing priorities to complete tasks accurately and on time. Liaised with team members and stakeholders at all levels to keep activities aligned with organizational goals.

Operations Coordination Administrative Support Stakeholder Management