Open to opportunities

Rehema Safari

@rehemasafari

Front Office & Administration Manager delivering executive support, travel logistics, and high-level stakeholder coordination in Kenya.

Kenya

Message

What I'm looking for

I’m looking for a role where I can own executive support end-to-end—calendar management, confidential records, and complex travel logistics—while strengthening front-desk operations, procurement accuracy, and stakeholder relationships in a fast, respectful environment.

I’m a highly accomplished Front Office & Administration Manager with 8+ years delivering exceptional executive support, stakeholder engagement, and logistics coordination for c-suite leaders, the Managing Director, and high-level visitors. I’m known as a trusted primary point of contact for executive calendars, official documentation, and complex domestic and international travel planning.

In my current role, I optimize the Managing Director’s day-to-day calendar, coordinate time-sensitive high-level meetings, and manage front-desk workflows that keep reception operations running smoothly. I also oversee procurement and administration—handling official purchase orders, tracking inventory and expenditures, and maintaining strict data confidentiality across corporate and public development environments.

I’ve driven measurable improvements, including re-engineering front-desk workflows and communication systems to boost client satisfaction and implementing a rigid digital inventory tracking tool to eliminate supply waste and budget overruns. Previously, as an MP’s executive support and constituency clerk/secretary, I established secure records systems, compiled meeting minutes, and ensured follow-through on action items for community leadership consultations; I also bring bilingual English and Kiswahili strengths to every interaction.

Experience

Work history, roles, and key accomplishments

Front Office & Administration Manager

Habib Plaza Suites & Spa

May 2020 - Apr 2026 (5 years 11 months)

Served as direct executive support to the Managing Director, optimizing calendars and coordinating executive domestic and international travel logistics. Led front-desk operations and managed procurement, inventory, and vendor purchase orders in line with company policy.

Executive Support International Logistics Front Desk Operations Records Management Procurement

Receptionist

Habib Plaza Suites & Spa

May 2018 - May 2020 (2 years)

Acted as a central point of contact for external stakeholders and suppliers by routing calls and managing visitor check-ins while maintaining facility safety and security protocols. Recognized for reliability and problem-solving, including streamlining incoming message distribution to reduce missed connections.

Front Desk Reception Stakeholder Management Call Screening Security Standards

Clerk / Secretary

National Assembly – Kilifi North Constituency Office

Jul 2014 - Jul 2017 (3 years)

Provided executive assistance to the Member of Parliament by orchestrating a public schedule, prioritizing high-level calls, and managing communications. Coordinated travel itineraries and venue setups for meetings and workshops, while establishing secure physical and electronic filing systems for sensitive political data.

Executive Assistant Schedule Coordination Meeting Minutes Logistics Coordination Records Management Confidentiality

PR & Volunteer Coordinator

Local Ocean Trust: Watamu Turtle Watch

Jun 2010 - Jan 2011 (7 months)

Managed arrival workflows, travel itineraries, and accommodation logistics for international volunteers and local interns. Developed public relations materials and donor reports to support conservation projects, including supporting environmental awareness campaign execution.

Arrival Processing Itineraries Public Relations Presentation Development Donor Reporting Stakeholder Engagement Environmental Awareness Campaign Support

Environmental Education Officer

Community Based Environmental Conservation

Jan 2010 - May 2010 (4 months)

Built partnerships with regional schools, communities, and local authorities to facilitate educational workshops and learning dialogues. Coordinated workshop schedules and educational visit transport logistics, tracked feedback, and led sea turtle rehabilitation and release activities.

Educational Workshops School Partnerships Program Logistics Feedback Collection Environmental Education

Volunteer

A Rocha Kenya

Jul 2009 - Dec 2009 (5 months)

Provided daily office administrative support and assisted with localized environmental marketing tasks. Supported fieldwork data collection and helped set up local field workshops with integrated digital data entries for regional wildlife surveys.

Administrative Support Office Operations Environmental Marketing Field Data Collection Workshop Support Data Entry

Intern

East African Wildlife Society

Mar 2009 - May 2009 (2 months)

Supported general corporate office administration and assisted with workshop organization logistics. Helped promote institutional memberships and contributed to a member drive campaign and conservation panel logistics.

Office Administration Institutional Membership Promotion Member Drive Support Event Logistics Conservation Panel Support

Education

Degrees, certifications, and relevant coursework

Air Travel and Related Studies Centre

Diploma, International Ecotourism (Air Travel Studies)

2008 - 2009

Completed a Diploma in International Ecotourism (Air Travel and Related Studies) from January 2008 to May 2009, with coursework including touristic geography and tour operations techniques.