Nicole Gaber

Provided executive assistant support to the CEO, managing diary, meeting coordination, events, and travel logistics. Handled gatekeeping, drafting and editing, priority management, project/administrative management, workflow coordination, and document control.

Established and streamlined office systems and integrated administration processes to improve operational efficiency, including renegotiating supplier contracts to generate cost savings. Managed financial accounts and reporting in Xero, processed invoices and donations (including Section 18A certificates), and oversaw international book orders exceeding R500,000 alongside event coordination and co

Delivered executive virtual assistant and operations support, including high-level diary management, bookkeeping, and workflow optimisation for CEOs and business owners to reclaim 10+ hours per week. Managed tasks and coordination using Sage, Asana, and Trello while optimising administrative workflows.

Managed end-to-end financial administration including reconciliations, invoicing, credit notes, budgets, costing, and profit analysis, implementing cost-saving measures that reduced debt by 80%. Coordinated the director’s diaries and communications, oversaw procurement and vendor relationships, and managed employment processes and daily workflow productivity.

Redesigned and modernised legal admissions applications and managed end-to-end admissions, including credit checking, financial clearance, live registrations, and leaver profiles. Maintained critical student/marketing data in Excel/Engage, organised open days, and supported events and school house/class allocations.

Managed office administration including client bookings and queries, diaries and appointment scheduling, travel arrangements, event/project coordination, and confidential documentation. Supported budgeting and financial oversight, handled petty cash, stock purchasing, invoicing/quotes, and account reconciliations while maintaining spreadsheet summaries and Excel reports.

Sourced suppliers at preferential rates and managed cash flows and costing in Excel, maintaining creditor relationships and accurate record-keeping. Managed contractors’ invoicing, purchase orders, office supplies, directors’ diaries and meetings, travel arrangements, and staff recruitment, leave, salary administration, and performance reviews.

Set up company accounts on Pastel, including UIF and salary processing, while managing debtors, creditors, invoices, and payments. Created price lists, quotes, and invoices in Excel/Word, reconciled accounts, maintained filing systems, trained and managed staff, and designed branding/advertising materials using Publisher.

Delivered private and corporate training on Microsoft Windows and Microsoft Office (Excel, Word, PowerPoint, Outlook, and Publisher). Taught clients email, scanning and PDF tools, graphic design software, and provided hands-on troubleshooting, software/antivirus installation, and hardware sourcing support.

Organised events, functions, and flight arrangements for local and international clients while managing appointments, schedules, and client communications. Handled petty cash, procurement, office stock levels, and preparation of legal and financial documents and agreements, and developed branding/advertising/media concepts.

Higher National Diploma in Office Management and Supervision at PMB College from 1989 to 1990.