Open to opportunities

CHANTELL VOGTS

@chantellvogts

Executive Assistant & Operations Coordinator with 20+ years' experience in executive support, operations, administration and programme coordination.

South Africa

Message

What I'm looking for

I'm looking for a remote executive support or operations coordination role where I can manage complex administration, financial processes, stakeholder coordination and programme delivery while supporting senior leaders and contributing to well-run operations.

I am an Executive Assistant and Operations professional with over 20 years of experience supporting senior leaders and coordinating complex administrative and operational processes. My experience includes executive support, operations coordination, programme administration, stakeholder management, financial administration, HR contract administration, procurement, research and document management.

In my current role within higher education, I support departmental operations and independently manage Short Learning Programme administration, including enrolment, registration, financial reconciliations, invoicing, assessment administration, certification and stakeholder coordination.

I am seeking remote opportunities in Executive Assistance, Operations Coordination, Administrative Coordination, Programme Coordination and Business Support. I am highly organised, resourceful and comfortable working independently, with strong skills in research, problem-solving and remote collaboration.

Experience

Work history, roles, and key accomplishments

Current

Administrative Assistant | Operations

Current

Nelson Mandela University

Nov 2018 - Present (7 years 10 months)

Provide executive, administrative and operational support to senior leadership and academic staff. Coordinate meetings, stakeholder communication, financial and HR administration, procurement and records. Manage Short Learning Programme administration, including enrolment, registration, invoicing, financial reconciliations, assessments, certification and supplier coordination.

Executive Support Operations Coordination Stakeholder Management Calendar Management Meeting Coordination Financial administration Contract Administration Documentation Preparation Records Management Academic Administration

Current

Freelance Virtual Assistant

Current

Empowered 4 Success

Jun 2023 - Dec 2026 (3 years 6 months)

Provide remote administrative support, primarily conducting online research and accurate data entry. Work independently to gather, organise and maintain information while completing assigned administrative tasks remotely.

Research Data Entry Documentation Preparation Records Management

PA to Director | Office Manager

Nelson Mandela University

Jul 2013 - Oct 2018 (5 years 3 months)

Provided executive and operational support to the Director of the School of Management Sciences while managing the day-to-day operations of the Family Business Unit. Coordinated meetings, events and stakeholder communication; managed correspondence, financial administration and records; and prepared professional documentation, minutes, newsletters and digital content.

Executive Support Calendar Management Meeting Coordination Stakeholder Management Documentation Preparation Records Management Financial administration Event Coordination Bookkeeping

Secretary | SAIMS

The Southern African Institute for Management Scientists

Jul 2013 - Dec 2015 (2 years 5 months)

Provided administrative and secretarial support, including bookkeeping, payment and invoice administration, account reconciliations and financial recordkeeping.

Administrative Support Bookkeeping Invoicing Account Reconciliation

Paraplanner | Marlin BlueStar

Marlin BlueStar Financial Advisory Services

Aug 2012 - May 2013 (9 months)

Supported financial advisors with client administration, financial data management, quotation preparation, appointment coordination and professional documentation.

Client Administration Administration Financial Data Management Customer Quotations Financial Services Financial Reporting Financial Analysis Documentation

Pastel Software Consultant

HH Accounting Services

Jul 2003 - Jul 2008 (5 years)

Installed and supported accounting and payroll software, troubleshot technical issues, configured systems and provided software training and client assistance.

Bookkeeping Software Installation Technical Support Software Training Problem Solving

PA to Financial Director

Keypak

Jan 2000 - Jun 2003 (3 years 5 months)

Provided executive and administrative support to the Financial Director, including reporting, procurement, stock control, petty cash administration and records management.

Executive Support Documentation Preparation Financial administration Procurement Records Management Stakeholder Management Reporting And Analysis Inventory Management Petty Cash Management

Education

Degrees, certifications, and relevant coursework

University of Cape Town

Online Short Course, Bookkeeping

2024 - 2025

Completed an online bookkeeping course covering core bookkeeping principles, financial transactions, accounts, bank reconciliations and basic financial recordkeeping.

Nelson Mandela University

Diploma, Logistics

2016 - 2021

Graduated Cum Laude and received the Top Diploma Student Award. Developed knowledge of logistics, supply chain operations, procurement, inventory management, transport and business administration.