Open to opportunities

Louise pretorius

@louisepretorius

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Executive Assistant with 20+ years delivering precise remote and office support.

South Africa

Message

What I'm looking for

I’m looking for a remote-ready role where I can support executives and operations with accurate office administration, strong AP/AR processing, reliable scheduling, and confidential document control—while coordinating stakeholders across time zones.

I’m a highly organized Administrative and Executive Support professional with more than 20 years of experience supporting executives, operations teams, and business functions across banking, mining, construction, training, education, and maintenance. I’m known for professionalism, confidentiality, accuracy, and my ability to manage multiple priorities in fast-paced environments.

In recent remote work, I’ve provided online administrative and learner support daily, managed communication across multiple time zones, and kept records and internal systems up to date. I’ve also owned core finance administration—processing 30+ supplier invoices daily with Oracle, managing invoicing and financial records, and supporting receivables and payment follow-ups—while handling operational responsibilities like timesheets for 150+ employees, stakeholder coordination, document control, and reporting.

Experience

Work history, roles, and key accomplishments

Current

Remote Administrative Support

Current

Native Camp Online English School

Oct 2022 - Present (3 years 9 months)

Provided online administrative and learner support to 20–25 students daily, coordinating sessions across multiple time zones and ensuring timely responses. Maintained accurate records and updated internal systems to support smooth operations.

Executive Administration Virtual Assistance Learner Support Scheduling Records Management Customer Service

Current

Part-Time Administrative Support

Current

L & L Maintenance & Projects

Aug 2022 - Present (3 years 11 months)

Managed invoicing and financial records, processing up to 10 invoices daily and supporting operational administration. Coordinated with clients, suppliers, and service providers for scheduling, documentation, and ongoing business support.

Debtors Follow Up Invoice Processing Accounts Receivable Accounts Payable Support Scheduling coordination Document Control Social Media Administration

Accounts Payable Clerk

Harmony Gold Mining Company

Jun 2020 - Oct 2020 (4 months)

Captured and processed 30+ supplier invoices daily in Oracle, verifying invoice accuracy and maintaining financial records. Supported timely accounts payable processing and resolved supplier queries.

Accounts Payable Invoice Processing Oracle Reconciliations Supplier Relations Data Entry Records Management Financial Record Keeping

Administrative Support

Anlo Construction

Apr 2012 - Jan 2019 (6 years 9 months)

Supported multiple operational and project sites and reported directly to senior stakeholders, including the CEO and CFO. Processed monthly timesheets for 150+ employees, prepared tenders/quotations/reports, and managed receivables and payment follow-ups.

Timesheets Records Management Receivables Management Payment Follow Up Stakeholder Management Reporting Operational Management

Administrative Support

Sasol Oil

Feb 2008 - Jun 2011 (3 years 4 months)

Provided administrative support in a corporate environment, supporting ethics case logging, investigations, and tracking of 20+ cases. Maintained accurate reporting and confidential documentation to ensure compliance-ready recordkeeping.

Case Logging Data Tracking Office Administration Compliance Administration Administrative Support Records Management

Office Administrator & Collections

Amabrick Brick

Aug 2007 - Jan 2008 (5 months)

Handled collections and debtor follow-ups by processing invoices and statements and maintaining up-to-date debtor payment records. Liaised with customers regarding overdue payments to support timely collections.

Collections Accounts Receivable Invoice Processing Statement Handling Customer Service Payment Tracking

Training Coordinator

Mercury Africa

Mar 2003 - Jul 2007 (4 years 4 months)

Coordinated facilitator scheduling and training programmes for approximately 25 students weekly, maintaining documentation and stakeholder communication. Improved scheduling efficiency and turnaround times to support smooth training operations.

training coordination Scheduling Documentation Control Records Management Customer Service

Hairdressing Apprentice

Westcol College

Jan 2001 - Jan 2002 (1 year)

Completed practical hairdressing training and assisted senior stylists while supporting customer service operations. Developed client communication and time-management skills in a training and salon support environment.

Customer Service Client Communication Time Management Salon Support Workflow Support

Bank Administrative & Operations

ABSA Bank

Feb 1997 - Mar 2001 (4 years 1 month)

Supported branch operations and customer service for 30+ customers daily, maintaining client and financial records. Performed data entry and compliance-related administration to support accurate, audit-ready documentation.

Customer Service Branch Operations Support Data Entry Compliance Administration Financial Record Keeping Records Management Document Control Administrative Support