Mary Wells
@marywells
Executive Assistant and Operations Leader with 20+ years optimizing processes and supporting C-suite leaders.
What I'm looking for
I am a strategic, results-driven Executive Assistant and Operations Leader with over 20 years supporting CEOs and senior executives across education, retail, healthcare, and corporate sectors.
I have managed multi-million-dollar operations, directed purchasing and vendor management, and led staffing, recruitment, and training initiatives that improved performance and reduced costs.
My administrative strengths include records and confidential information management, budgeting and financial recordkeeping, and process improvement—implementing changes that increased efficiency by measurable margins.
I bring discretion, strong cross-functional collaboration, and a track record of turning disorganized environments into streamlined operations while maintaining a student- and client-focused approach.
Experience
Work history, roles, and key accomplishments
Special Education Assistant
Toronto Catholic District School Board
Jan 2021 - Present (4 years 10 months)
Provide academic and behavioural support to students with IEPs and ESL needs while collaborating with teachers, social workers, and parents to maintain safe and effective learning environments.
Administrative Professional
Toronto Catholic District School Board
Aug 2006 - Jan 2021 (14 years 5 months)
Led student enrollment, records and confidential file management for large school populations and improved administrative efficiency by reorganizing workflows and financial recordkeeping.
Executive Assistant
YM. Inc.
Jan 2003 - Jul 2005 (2 years 6 months)
Supported the CEO and executive team across five U.S. and Canadian retail locations generating $4–$7M per store; directed purchasing and vendor management to reduce costs and prevent shrink while overseeing recruitment and training.
Executive Assistant
Tri-Star Rehabilitation
Jan 2000 - Jan 2002 (2 years)
Supported the CEO and medical team across multiple locations managing daily office operations, payroll, A/P and A/R, and budgeting while implementing administrative improvements to increase efficiency by 30%.
Team Lead / Assistant Manager
The Body Shop Canada
Sep 1997 - Jan 2000 (2 years 4 months)
Supervised sales, customer service, merchandising and cash management in a fast-paced retail setting while training staff, managing schedules, and supporting company campaigns.
Education
Degrees, certifications, and relevant coursework
Unknown
TEFL License, Teaching English as a Foreign Language
Completed a TEFL (Teaching English as a Foreign Language) license in 2023.
Canadian Beauty College
Makeup Diploma, Makeup Artistry
Awarded a Makeup Diploma in 2015 focused on professional makeup techniques and application.
Seneca College
Diploma, Child and Youth Work
Completed a Child and Youth Worker Diploma in 2001 with training in supporting children and youth.
Seneca College
Diploma, Office Administration
Completed an Office Administration Diploma in 1999 with coursework in administrative and office management skills.
Availability
Location
Authorized to work in
Job categories
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