Open to opportunities

Shalini Singh

@shalinisingh4

Experienced Executive Assistant delivering confidential executive support, finance coordination, and workflow improvements.

Canada

Message

What I'm looking for

I'm seeking an Executive Assistant role supporting senior leadership where I can apply finance and HR coordination, improve workflows with Microsoft 365 and AI tools, work independently in a fast-paced collaborative environment with growth opportunities.

I am an Executive Assistant with over 15 years of administrative experience, including 4+ years supporting senior executives. I specialize in calendar and travel management, board support, financial processing, HR coordination, and improving workflows using Microsoft 365 and AI tools.

At Metrolinx I supported executives and finance management, led research into departmental efficiencies, maintained P-card records, and monitored budgets to improve operational accuracy. I have a track record of mentoring staff, supervising office operations, and managing procurement and vendor onboarding across roles at GE, Denimak, Intact and others, and I operate with discretion, strong judgement and a proactive approach that enhances team productivity.

Experience

Work history, roles, and key accomplishments

Administrative Assistant

Metrolinx

Jan 2024 - Jun 2025 (1 year 5 months)

Supported executives and finance management with scheduling, confidential initiatives, and meeting preparation; conducted benchmarking to improve departmental workflows and tracked performance indicators. Managed financial data entry and maintained P-card purchasing records to monitor departmental budgets.

Executive Support Calendar Management Data Entry Process Improvement SharePoint Meeting Coordination

Executive Assistant

Bell Canada

Jan 2023 - Dec 2023 (11 months)

Managed executive calendars, financial documents, and reports to ensure timely decision-making and operational alignment. Coordinated procurement documentation and budget planning while liaising with finance and HR stakeholders.

Calendar Management Financial Reporting Procurement Support Budgeting Travel Coordination

Administrative Assistant

RBC

Nov 2021 - Oct 2022 (11 months)

Maintained records and assisted with expense processing to ensure compliance with audit standards and timely financial reconciliation. Compiled financial documentation and supported audit preparedness.

Record keeping Audit & Compliance Microsoft Excel Data Entry Time Management

Administrative Assistant

Intact Insurance

Jul 2020 - Oct 2021 (1 year 3 months)

Ensured accuracy of financial records and mentored junior staff while monitoring policy data and resolving discrepancies to maintain operational integrity. Supported administrative processes across the team.

Mentoring Records Management

Clerical Assistant

Desjardins

Dec 2019 - Mar 2020 (3 months)

Processed invoices and managed compliance documentation to support timely vendor payments and internal controls. Maintained accurate records for audit and reporting purposes.

Invoice Management Compliance Records Management Data Entry Microsoft Excel Attention To Detail

Executive Assistant

Denimak Clothing

May 2017 - Mar 2019 (1 year 10 months)

Supervised office staff, coordinated purchasing, and managed inventory control to streamline operations and reduce stock discrepancies. Oversaw vendor relations and procurement logistics.

Inventory Control Purchasing Vendor Management Procurement Microsoft Office Reporting

Administrative Assistant

Ministry of Municipal Affairs

Oct 2016 - Mar 2017 (5 months)

Supported the team with financial documentation and legislative briefing preparation to facilitate policy reviews and departmental workflows. Coordinated administrative tasks and records for cross-functional stakeholders.

Records Management Meeting Coordination

Executive Assistant

Intel Corporation

Sep 2014 - Jun 2016 (1 year 9 months)

Supported legislative and financial record preparation and assisted with policy documentation to enable executive decision-making and compliance. Coordinated administrative activities across teams.

Policy Documentation Executive Support Meeting Coordination Microsoft Office

Executive Assistant

GE Corporate Office

Jun 2000 - Aug 2013 (13 years 2 months)

Oversaw supplier onboarding, purchasing reports, and inventory reconciliation while managing HR/payroll processes and staff onboarding/offboarding. Coordinated recognition and training programs and prepared operational reports.

HR Coordinator Payroll Processing Microsoft Excel Process Improvement