Kelsey White
@kelseywhite
Highly organized Executive Assistant with 7+ years in healthcare.
What I'm looking for
I am a highly organized Executive Assistant with over 7 years of experience in fast-paced healthcare and corporate environments. My proven ability to manage complex calendars and coordinate cross-functional teams has allowed me to implement operational systems while maintaining a high level of confidentiality. I take pride in my skills in process improvements and executive communications, which have consistently contributed to the efficiency of the teams I support.
Currently, I serve as an Administrative Specialist at the University of North Carolina Health, where I manage complex scheduling for up to 20 providers in the Family Medicine Clinic. My role involves processing appointment requests and referrals, as well as implementing innovative solutions like Adobe Sign to streamline document processing. Previously, at Mayo Clinic, I maintained a 99% accuracy rate in patient scheduling and referral processing, demonstrating my commitment to excellence in patient care.
Throughout my career, I have developed training resources and served as a Carolina Care Champion, showcasing my dedication to improving administrative workflows. I am passionate about leveraging my skills to enhance operational efficiency and support healthcare professionals in delivering exceptional patient care.
Experience
Work history, roles, and key accomplishments
Administrative Specialist
University of North Carolina Health
Apr 2024 - Present (1 year 1 month)
Managed complex scheduling and calendars for up to 20 providers in the Family Medicine Clinic. Assisted in piloting and implementing Adobe Sign, streamlining document processing and reducing paper waste. Developed training resources for scheduling and daily workflows.
Referring Providers Services Specialist
Mayo Clinic
Jun 2020 - Apr 2024 (3 years 10 months)
Scheduled and coordinated inbound patient requests for medical services, maintaining a 99% accuracy rate in patient scheduling and referral processing. Handled an average of 30 patient contacts per day and 40 referrals per week. Managed electronic healthcare service requests and collaborated with external providers to process incoming referrals.
COVID-19 Help-Line Representative
Mayo Clinic
Mar 2020 - Feb 2022 (1 year 11 months)
Handled scheduling of PCR and serology testing, as well as COVID-19 vaccine appointments. Provided critical support during the pandemic by managing high volumes of public health inquiries.
Patient Appointment Services Specialist
Mayo Clinic
Jun 2019 - Jun 2020 (1 year)
Scheduled and coordinated inbound patient requests for medical services. Maintained a 99% accuracy rate in patient scheduling and referral processing. Handled an average of 30 patient contacts per day and 40 referrals per week.
Caregiver
Bullock LLC
May 2017 - May 2019 (2 years)
Established daily routines and provided structured care for individuals. Prepared meals and created educational playtime materials to strengthen motor and problem-solving skills.
Executive Administrative Assistant Intern
Calvary Church
Jun 2016 - Aug 2017 (1 year 2 months)
Scheduled department meetings and managed office inventory. Routed member requests and transcribed teaching materials, contributing to efficient office operations.
Administrative Assistant
Loffler Companies
Oct 2016 - May 2017 (7 months)
Provided administrative support for over 60 individuals, including scheduling and presentation preparation. Managed and reconciled quarterly expense reports in compliance with company policy. Assisted in training and onboarding new administrative staff.
Education
Degrees, certifications, and relevant coursework
Burnsville Senior High School
High School Diploma, General Studies
Completed a comprehensive high school curriculum. Acquired foundational knowledge across various subjects, culminating in the attainment of a High School Diploma.
Indiana Bible College
Certificate in Biblical Theology, Biblical Theology
Engaged in in-depth studies of biblical principles and theological concepts. Developed a strong understanding of religious texts and their historical context.
Tech stack
Software and tools used professionally
Availability
Location
Authorized to work in
Job categories
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