Open to opportunities

Katherine Villa

@katherinevilla

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Bilingual Executive Assistant and business manager delivering strategic, real-estate operations support.

Colombia

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What I'm looking for

I’m looking for a role where I can protect executive time, run efficient workflows, and support high-stakes operations—especially in real estate—while building trusted relationships with partners, clients, and internal teams.

I’m a bilingual business manager and Executive/Personal Assistant with 13+ years of operational experience and a strategic mindset. I’m known as a trusted, reliable point of contact who keeps a CEO’s professional and personal life perfectly aligned.

In my recent role supporting real estate operations, I manage listings end-to-end—from the initial “just listed” stage to a successful closed status. I navigate MLS systems, coordinate inspections, ensure legal documents and contracts are signed and filed on time, and run consistent proactive follow-up with agents, clients, and vendors.

I also support leadership through high-value meeting prioritization, stakeholder correspondence, workflow tracking with Asana/Trello, and detailed checklists that keep action items on schedule. I manage complex travel and executive arrangements, and I bring a proven background in import/export documentation and compliance to handle strict deadlines with confidence.

Experience

Work history, roles, and key accomplishments

Real Estate Assistant

Virtual Latinos

Oct 2024 - Apr 2026 (1 year 6 months)

Managed property listings from initial “just listed” stage through closed status by coordinating MLS updates, inspections, and on-time signing and filing of legal documents and contracts. Maintained client lead databases in Follow Up Boss or Zoho, automated workflows, and handled listing promotion content, showings, and complex scheduling.

Zoho CRM Workflow Automation Lead Qualification Property Showings Inspection Coordination

CEO Assistant

Fluid Form

Jan 2022 - Feb 2024 (2 years 1 month)

Prioritized high-value meetings and managed daily scheduling to protect the CEO’s time and keep priorities aligned with firm goals. Served as the main point of contact for stakeholders, coordinated travel itineraries, and tracked initiatives in Asana using checklists and reminders to ensure action items were completed on schedule.

Executive Assistance Calendar Management Checklists

CEO Assistant

Labocosta

Jan 2013 - Feb 2022 (9 years 1 month)

Managed the CEO’s calendar as a strategic gatekeeper to improve productivity and minimize distractions. Coordinated stakeholder and client communications, tracked initiatives in Trello with action-item checklists, arranged travel for national and international congresses, and supported import/export documentation and vendor coordination under strict deadlines.

Executive Assistance Trello Workflow Tracking Travel Coordination Vendor coordination