Open to opportunities

Jaqueline Ramirez

@jaquelineramirez

Bilingual executive administrative assistant and operations coordinator delivering calm, organized support for business-critical work.

Mexico

Message

What I'm looking for

I’m looking to support executives and operations with bilingual, detail-driven administrative execution—managing calendars, reporting, coordination, and client communication—while improving processes and owning day-to-day workflow with clear documentation.

I’m a bilingual administrative professional with 6+ years of experience supporting business operations and executives through organized, detail-focused workflows. I bring steady execution to calendars, documentation, and reporting—so day-to-day operations stay on track.

In my roles, I’ve managed invoice processing, bank reconciliations, payroll support, and tax documentation, while keeping financial records accurate and well-documented. I also coordinate logistics and help with operational planning and process improvement to support efficient business performance.

I’m equally comfortable in cross-functional environments—communicating with clients, suppliers, and drivers, coordinating project schedules, and maintaining vendor relationships. I’ve supported leadership by aligning operations with real deadlines and practical documentation standards.

Alongside administrative and operations work, I’ve led community and social media efforts, creating content, engaging customers, and monitoring campaign performance. I stay current through training like Managerial Accounting (SAP FI) and use modern tools (Notion, Asana, and AI tools) to streamline execution.

Experience

Work history, roles, and key accomplishments

Accounting & Administrative Assistant

Zomertax

Jan 2025 - Jan 2026 (1 year)

Managed accounting and administrative tasks including invoice processing, bank reconciliations, payroll support, tax documentation, and financial recordkeeping. Maintained accurate financial records to support timely accounting processes through organized documentation.

Invoice Processing Bank Reconciliation Payroll Support Tax Documentation Financial Record Keeping Accounting Administration Attention To Detail Organization Time Management Excel Microsoft Office Google Workspace Documentation Management

Administrative & Operations Coordinator

Transportes Carga Salinas

Jan 2018 - Jan 2025 (7 years)

Supported daily business operations by coordinating logistics, preparing reports, maintaining operational records, managing administrative documentation, and communicating with clients, suppliers, and drivers. Assisted leadership with process improvement and operational planning to support efficient business performance.

Logistics Coordination Operational Reporting Administrative Documentation Client Communication Supplier Communication Process Improvement Operational Planning Attention To Detail Organization Time Management Excel Microsoft Office Google Workspace Notion Reporting Records Management

Administrative Assistant & Social Media

Bride Lab

Jan 2023 - Jan 2024 (1 year)

Coordinated administrative workflows, client communication, project schedules, and vendor relationships while supporting marketing campaigns and event planning. Helped coordinate multiple projects by maintaining organized communication and meeting deadlines.

Administrative Coordination Client Communication Project Scheduling Vendor coordination Marketing Campaigns Event Planning Organization Communication Microsoft Office Google Workspace Asana Notion Canva

Community Manager

Chaos Hair

Jan 2022 - Jan 2023 (1 year)

Created and managed social media content, engaged with customers across digital platforms, monitored campaign performance, and supported brand visibility. Helped strengthen online presence through consistent content planning and community management.

Social Media Content Creation Customer Engagement Content Planning Community Management Organization Communication Canva Notion Google Sheets Microsoft Office Google Workspace Digital Community Management Brand Visibility Support

Junior Consultant & Community Manager

Ó Kinos Studio

Jan 2022 - Jan 2023 (1 year)

Managed client communication and coordinated marketing projects, including developing marketing strategies and preparing business recommendations. Supported client satisfaction through proactive communication and organized project management.