Open to opportunities

Hellen Nairuba

@hellennairuba

Message

Virtual Administrative Assistant delivering high-impact remote support across finance, CRM, and coordination.

Uganda

Message

What I'm looking for

I’m looking for a remote-first role where I can own inbox and calendar management, coordinate meetings and travel, and support finance administration and CRM accuracy across time zones.

I’m a results-driven Virtual Administrative Assistant with 8+ years of experience delivering high-impact remote support across nonprofit, corporate, and research environments. I’m known for keeping distributed teams organized through strong communication, meticulous attention to detail, and reliable coordination across multiple time zones.

In my current remote role, I manage high-volume email correspondence, calendars, and appointment scheduling; coordinate virtual meetings, webinars, and online events; and maintain client databases and CRM systems with confidentiality and data accuracy. I also support financial administration through invoicing, expense tracking, and monthly bank reconciliations, while conducting lead generation, market research, and client feedback analysis to support business development.

Earlier, as a Finance & Administration Officer, I handled end-to-end financial and administrative operations in compliance with donor and organizational requirements, prepared financial and donor reports, coordinated audits, and oversaw project budgets and procurement processes. I also bring research-support administration experience from IDRC, plus office operations expertise, and I continue to lead as a co-founder and programme coordinator through community-focused budgeting and resource mobilization.

Experience

Work history, roles, and key accomplishments

Current

Virtual Administrative Assistant

Current

Grace Transformation Care

Oct 2023 - Present (2 years 8 months)

Provided comprehensive virtual administrative support for a multidisciplinary team, managing high-volume email, calendars, and appointment scheduling across multiple time zones. Maintained client databases/CRMs, coordinated virtual meetings and events, arranged international travel, and supported invoicing, expense tracking, and monthly bank reconciliations.

Calendar Management Inbox Management CRM Quickbooks Xero Travel Planning Invoicing Bank Reconciliation

Current

Co-Founder & Programme Coordinator

Current

Save CommunityCare Foundation

Sep 2014 - Present (11 years 9 months)

Co-founded and coordinated a community-based organization supporting elderly people and vulnerable children. Led budget planning, fundraising, and resource mobilization, overseeing school sponsorship and food distribution programs and building partnerships with local leaders, NGOs, and community stakeholders.

Budget Planning Fundraising Resource Mobilization Program Coordination School Sponsorship Oversight Partnership Building Stakeholder Management

Finance & Administration Officer

Malteser International

Sep 2019 - Jun 2023 (3 years 9 months)

Managed end-to-end financial and administrative operations in compliance with donor regulations, national law, and organizational policy. Prepared financial/statutory and donor reports, coordinated internal and external audits, oversaw project budgets and procurement, and supported donor visits and staff travel logistics.

Donor Compliance Financial Reporting Audit Coordination Budgeting Travel Logistics

Finance & Administration Officer

Anka Security Services

Jan 2017 - Aug 2019 (2 years 7 months)

Handled company administrative and financial operations including payroll, benefits, HR record management, and monthly financial reconciliations. Managed accounts payable/receivable, invoice processing, and procurement activities, while providing executive administrative support for reports, correspondence, and meeting coordination.

Payroll Administration Accounts Payable Receivable Invoice Processing Financial Reconciliations Records Management Executive Administrative Support Accounts Payable Receivable

Research Support Admin Officer

IDRC

May 2013 - Dec 2016 (3 years 7 months)

Collected, verified, and analyzed research data to support development and education projects, preparing policy briefs and project documentation. Coordinated project activities and field logistics, supported proposal development and grant applications, and maintained organized filing and administrative correspondence.

Research Data Management Project Coordination Cost Estimates

Office Administrator

Nile Accountants

Oct 2011 - Mar 2013 (1 year 5 months)

Managed daily office operations, document management, and client communications while supporting accountants with invoices, financial documents, and reports. Implemented an organized filing system to improve document retrieval and strengthened administrative support for ongoing accounting work.

Office Operations Document Management Client Communication Administrative Support