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Stella Nayiga

@stellanayiga

I help teams stay organized by handling administrative tasks, coordinating activities, managing records, and supporting daily operations.

Uganda

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What I'm looking for

I’m looking for a remote Administrative & Operations role where I can support teams with email and calendar management, data entry, records management, documentation and daily coordination. I bring structure to workflows, keep information organized and handle tasks with accuracy and discretion. I value reliability, clear communication and taking ownership of responsibilities.

I’m an Administrative & Operations Virtual Assistant with 4+ years of experience supporting government institutions, NGOs, and growing teams with reliable administrative and operational support.

I help teams stay organized by managing documentation, records, reports, coordination, data processes, and daily administrative workflows. I have experience supporting leadership, handling confidential information, maintaining accurate records and ensuring tasks are completed smoothly and on time.

My background includes administrative support, data operations, document management, stakeholder coordination and process improvement. I’m comfortable working with digital tools, adapting to new systems, and providing remote support to teams that need someone dependable to keep things moving.

Experience

Work history, roles, and key accomplishments

Administrative & Data Ops

PPDA

Jul 2022 - Jul 2023 (1 year)

Managed day-to-day administrative operations supporting the national Contractors Reference Portal, coordinating with technical teams and external stakeholders. Handled data entry, cleaning, verification, and records management, and prepared scanned and digitized documentation using OCR software.

Administrative Support Data Entry Data Cleaning Data Verification Records Management Documentation Report Writing Scanning Digitalization Compliance Monitoring Stakeholder Management

Remote Project Consultant

PPDA

Mar 2022 - Jun 2022 (3 months)

Provided remote project coordination support during development and testing of a national procurement platform. Organized and managed project reports and documentation archives, and supported data accuracy checks during system testing.

Remote Project Coordination Project Reporting

Records & Database Clerk

IT Roots Ltd

Jul 2019 - Jun 2020 (11 months)

Processed, sorted, and captured sensitive passport application records into national government database systems. Verified information accuracy, performed secure scanning and digital uploading of sensitive documents, and maintained data integrity under high-volume pressure.

Data Integrity Data Verification High Volume Data Entry

Research & Documentation Intern

Female Rights Promotion Uganda (FRPU)

Jun 2018 - Aug 2018 (2 months)

Supported research, documentation, and report preparation for women’s rights and social development programmes. Assisted with grant proposal editing, data entry, case documentation, and preparation of stakeholder presentation materials.

Research Support Documentation Report Preparation Data Entry Case Documentation

Administrative Assistant

ZAMWAY

Jul 2016 - Jun 2018 (1 year 11 months)

Provided front office and administrative support, including schedule management, office records handling, inventory, and communication systems. Coordinated meetings, workshops, and community events, and prepared reports, presentations, and official correspondence for leadership, donors, and external partners.

Front Office Administration Schedule Management Meeting Coordination Report Writing Correspondence

Acting Secretary (Child Prot.)

World Vision

Dec 2014 - Dec 2016 (2 years)

Served as Acting Secretary for the Child Protection Committee, taking minutes and documenting action points and organized case/meeting records. Coordinated communication with community leaders and partners, supported scheduling for community sensitization sessions, and prepared child abuse reports and updates while handling sensitive information confidentially.

Confidentiality Community Sensitization Planning Scheduling Documentation For Organizational Review And Referrals