Open to opportunities

Stella Nayiga

@stellanayiga

Results-driven Administrative & Virtual Assistant specializing in email, calendar, data entry, and confidential records.

Uganda

Message

What I'm looking for

I’m looking for a remote or on-site role where I can own email/inbox zero, calendar scheduling, accurate data entry, and confidential records management—working with teams that value discretion, quality, and clear stakeholder communication.

I’m a results-driven Administrative and Virtual Assistant with 6+ years of experience supporting government institutions, NGOs, and project teams. I specialize in email and calendar management, data entry, records management, documentation, and stakeholder coordination—remotely or on-site.

I’m known for being proactive, with strong attention to detail and discretion with confidential information. From audit-ready filing systems and OCR digitization to QA checks during national platform development, I integrate quickly into new teams and support both executive-level virtual assistance and day-to-day administrative operations.

Experience

Work history, roles, and key accomplishments

Administrative & Data Ops

PPDA

Jul 2022 - Jul 2023 (1 year)

Managed day-to-day administrative operations supporting the national Contractors Reference Portal, coordinating with technical teams and external stakeholders. Handled data entry, cleaning, verification, and records management, and prepared scanned and digitized documentation using OCR software.

Administrative Support Data Entry Data Cleaning Data Verification Records Management Documentation Report Writing Scanning Digitalization Compliance Monitoring Stakeholder Management

Remote Project Consultant

PPDA

Mar 2022 - Jun 2022 (3 months)

Provided remote project coordination support during development and testing of a national procurement platform. Organized and managed project reports and documentation archives, and supported data accuracy checks during system testing.

Remote Project Coordination Project Reporting

Records & Database Clerk

IT Roots Ltd

Jul 2019 - Jun 2020 (11 months)

Processed, sorted, and captured sensitive passport application records into national government database systems. Verified information accuracy, performed secure scanning and digital uploading of sensitive documents, and maintained data integrity under high-volume pressure.

Data Integrity Data Verification High Volume Data Entry

Research & Documentation Intern

Female Rights Promotion Uganda (FRPU)

Jun 2018 - Aug 2018 (2 months)

Supported research, documentation, and report preparation for women’s rights and social development programmes. Assisted with grant proposal editing, data entry, case documentation, and preparation of stakeholder presentation materials.

Research Support Documentation Report Preparation Data Entry Case Documentation

Administrative Assistant

ZAMWAY

Jul 2016 - Jun 2018 (1 year 11 months)

Provided front office and administrative support, including schedule management, office records handling, inventory, and communication systems. Coordinated meetings, workshops, and community events, and prepared reports, presentations, and official correspondence for leadership, donors, and external partners.

Front Office Administration Schedule Management Meeting Coordination Report Writing Correspondence

Acting Secretary (Child Prot.)

World Vision

Dec 2014 - Dec 2016 (2 years)

Served as Acting Secretary for the Child Protection Committee, taking minutes and documenting action points and organized case/meeting records. Coordinated communication with community leaders and partners, supported scheduling for community sensitization sessions, and prepared child abuse reports and updates while handling sensitive information confidentially.

Confidentiality Community Sensitization Planning Scheduling Documentation For Organizational Review And Referrals