Open to opportunities

Gyasiwaa Donyina Stephanie

@gyasiwaadonyinasteph

Detail-oriented Virtual Assistant and Remote Operations Specialist with 3+ years coordinating teams, logistics, and communications remotely.

Ghana

Message

What I'm looking for

I’m looking for a remote-first role where I can manage calendars, communications, and operations end-to-end—while producing clear documentation and reports. I thrive in fast-paced teams that value independence, organization, and stakeholder alignment.

I’m a detail-oriented Virtual Assistant and Remote Operations Specialist with 3+ years of experience supporting management, coordinating logistics, and managing communications across distributed teams. I’m comfortable working independently across time zones with minimal supervision, and I build structure that keeps remote operations moving reliably.

In my recent roles, I oversaw day-to-day remote operations for a distributed team of 12 and helped maintain 98% on-time delivery using Asana and Google Calendar. I served as the central communication hub, drafting weekly briefings, meeting agendas, and stakeholder reports through Notion and Google Docs—then improved operational efficiency by cutting document retrieval time by 40% with a centralized Google Drive filing system.

I also strengthen teams through clear processes and measurable outcomes: I built SOPs that reduced onboarding time by 30%, developed learner management tracking in Notion with a 92% satisfaction rating across cohorts, and supported research workflows that delivered clean summary reports and data visualisations to senior stakeholders. My toolkit spans Google Workspace, Slack, Trello, Notion, Zoom, Microsoft Teams, and analytics support (Excel, SPSS, Google Sheets dashboards), so I can handle both the human coordination and the data-driven reporting your team needs.

Experience

Work history, roles, and key accomplishments

Remote Operations Coordinator

BrightPath Solutions Ltd

Sep 2024 - Dec 2025 (1 year 3 months)

Oversaw day-to-day remote operations for a distributed team of 12, coordinating schedules, deadlines, and resource allocation to maintain 98% on-time delivery. Served as a central communication hub by drafting weekly briefings and stakeholder reports, and built a Google Drive filing system that cut document retrieval time by 40%.

Remote Operations Asana Google Calendar Slack Notion Google Drive Google Sheets Document Version Control

Remote Learning & Development

Elevate Digital Academy

Mar 2024 - Sep 2024 (6 months)

Designed and facilitated virtual training programmes for 200+ small business clients using Zoom and Google Meet. Built learner management workflows in Notion and provided one-on-one async coaching via email and Slack, achieving a 92% satisfaction rating across cohorts.

virtual training Zoom Google Meet Notion Google Slides Email Support Slack Learning Management Canva

Remote Administrative Operations

NovaBridge Consulting

Sep 2023 - Mar 2024 (6 months)

Managed remote administrative operations including inbox management, travel coordination, meeting scheduling, and document preparation across time zones. Developed SOPs that reduced onboarding time by 30% and coordinated project updates using a live Trello board, while handling invoicing and purchase order tracking to ensure zero payment delays over six months.

Remote Administration SOP Development Inbox Management Trello Slack Google Workspace Invoicing Quickbooks Online

Remote Research & Data Coordinator

Meridian Health Analytics

Nov 2022 - Sep 2023 (10 months)

Coordinated remote researchers across three countries, managing data collection timelines and reporting cycles using Asana and shared Google Drive folders. Conducted quantitative and qualitative analysis and produced clean summary reports and data visualisations delivered to senior stakeholders bi-weekly.

Research Coordination Asana Google Drive Data Analysis Reporting Data Visualization Excel SPSS Version Control

Virtual Operations Manager

FastLink Operations Ltd

Nov 2021 - Jan 2022 (2 months)

Provided remote operations support for a product distribution company, managing supplier communication, inventory documentation, and logistics coordination via Slack and email. Built automated Google Sheets KPI dashboards and maintained records in Notion and Google Drive, ensuring 100% accuracy across a three-month operational cycle.

Remote Operations Supplier Communication Inventory Documentation Slack Notion Google Workspace KPI Tracking Microsoft Excel

Remote Administrative Assistant

Skyline Creative Agency

May 2020 - Jul 2020 (2 months)

Provided remote administrative support to a creative agency founder, managing a high-volume inbox, booking client calls, and maintaining calendars across multiple projects. Drafted client proposals and contracts, ran a Trello-based tracker for eight simultaneous campaigns, and contributed to three new client acquisitions during the internship period.

Remote Administration Inbox Management Trello Google Workspace Proposals Contract Drafting Slack Zoom Canva

Education

Degrees, certifications, and relevant coursework

University for Development Studies

Bachelor of Science, Biochemistry

Activities and societies: Leadership role: Entertainment Committee Chairperson & Deputy PRO, Ghana Biochemistry Students' Association (UDS), Jan–Nov 2022.

Earned a BSc in Biochemistry at the University for Development Studies (UDS) in Ghana, dated July 2022.