Open to opportunities

Grace Ugwu

@graceugwu

Strategic Executive Assistant optimizing time, travel, and operations for remote leaders with proactive, seamless support.

Nigeria

Message

What I'm looking for

I seek full-time remote roles supporting executives where I can optimize calendars, manage travel/logistics, improve workflows, and implement SOPs to increase leadership productivity.

I’m a results driven Executive Assistant with 5+ years of experience supporting CEOs, founders, and senior leaders in fast-paced, remote environments. I specialize in building efficient systems, from executive calendar architecture and inbox management to international travel logistics, CRM (HubSpot), SOP development, and workflow optimization.

I’ve coordinated 50+ domestic and international trips with zero missed appointments, reduced scheduling conflicts by up to 70%, and improved operational efficiency by 30–40% through structured processes and smart task management. I’m known for being proactive, detail-oriented, and calm under pressure, with a strong ability to anticipate needs and keep operations running seamlessly across multiple time zones.

I enjoy working with ambitious, remote-first teams where I can bring structure, clarity, and execution to the leadership level. Outside of work, I’m passionate about continuous learning, productivity systems, and finding smarter ways to work and live.

If you’re looking for a strategic partner who can protect your time, optimize your operations, and help you stay focused on high-impact work, let’s connect.

Experience

Work history, roles, and key accomplishments

Current

Strategic Executive Assistant

Current

Travel & Coaching Business

Jan 2023 - Present (3 years 2 months)

Provide comprehensive executive and operational support to a CEO of a travel-focused coaching business, architecting a 40+ weekly-engagement calendar and coordinating 50+ domestic and international trips with zero missed appointments.

Inbox Management International Travel Planning SOP Development

Virtual Administrative Assistant

Upwork

Jan 2023 - Jan 2025 (2 years)

Managed scheduling and email communications for multiple remote clients, improving document accessibility by 40% and reducing scheduling delays by 35% through streamlined meeting coordination.

Scheduling Document Management Research Project Tracking Google Workspace Asana

Client Support Specialist

Client Services

Jan 2022 - Jan 2023 (1 year)

Managed B2B client communications and onboarding, generated performance reports, and collaborated with cross-functional teams to improve response turnaround time by 30%.

CRM Administration Onboarding Reporting Workflow Optimization Cross Functional Collaboration Email Communication

Education

Degrees, certifications, and relevant coursework

Wunmitalks Virtual Assistant Academy

Masterclass, Customer Support and Travel Planning

2025 - 2026

Completed a masterclass in customer support, travel planning, and executive support aimed at enhancing virtual assistant expertise.

AQskill Academy

Certification, Executive & Virtual Administrative Assistance

2024 - 2025

Completed an Executive & Virtual Administrative Assistant certification program focused on virtual administrative skills and executive support best practices.