Open to opportunities

Grace Mukami

@gracemukami

Message

I’m a Virtual Assistant specializing in operations, admin support, and coordination.

Kenya

Message

What I'm looking for

I’m looking for remote opportunities where I can support operations management, administrative tasks, and day-to-day coordination for businesses and entrepreneurs—reliable, proactive, and detail-focused under deadlines.

I’m an organized, detail-oriented Virtual Assistant with 3+ years of professional experience in operations coordination, administrative support, and client-facing roles across healthcare, construction, and tourism.

In my most recent role as a Procurement and Operations Coordinator at Bonan Consult, I supported 6 concurrent construction projects—managing timelines, procurement records, inventory databases, and stakeholder coordination—while keeping documentation accurate and easy to access.

I generate weekly and monthly Excel reports analyzing budgets, material deliveries, and project progress, and I coordinate communication between clients, vendors, suppliers, and internal teams via email, phone, and in-person meetings to keep work moving under tight deadlines.

Earlier, I handled front office operations at Kenruss Medics, and I used Sage Pastel to manage daily operational tasks at Gamewatchers Safaris. I also supported ERP implementation work at Bimas Kenya Limited, including end-user training and documentation that reduced manual processes by 80%, and I’m currently completing my Virtual Assistant certification with ALX Africa.

Experience

Work history, roles, and key accomplishments

Procurement & Operations Coord

Bonan Consult

Jan 2025 - Oct 2025 (9 months)

Provided administrative and operational support for 6 concurrent construction projects, managing timelines, documentation, and stakeholder coordination. Generated weekly/monthly Excel reports on budgets, material deliveries, and progress, while tracking vendor communications, orders, inventory, and expense discrepancies.

Project Coordination Procurement Support Inventory Management Excel reporting Stakeholder Management Budgeting Documentation Control

Stock Controller & Front Office

Kenruss Medics

May 2024 - Sep 2024 (4 months)

Managed front office operations in a healthcare facility, including reception, appointment scheduling, phone handling, and administrative support. Maintained accurate patient records and inventory databases with strict confidentiality and data integrity.

Front Office Administration Appointment Scheduling Customer Service Data Entry Confidentiality

Operations Assistant

Gamewatchers Safaris

Apr 2023 - Oct 2023 (6 months)

Used Sage Pastel to support daily operations including order processing, shipment tracking, invoicing, and inventory management. Coordinated procurement logistics and stakeholder communication to help deliver on a tourist camp launch timeline.

Order Processing Shipment Tracking Invoicing Inventory Management Logistics Coordination

Operations Intern

Bimas Kenya Limited

Jan 2023 - Apr 2023 (3 months)

Supported implementation of a new ERP system by providing end-user training and documentation, reducing manual processes by 80%. Assisted with data migration, system testing, and creation of user guides and SOPs while coordinating across finance, sales, and operations.

ERP Implementation User Training Data Migration System Testing SOP Development Documentation Cross functional Coordination

Supply Chain Management Intern

Acapree Consultancy Services

Aug 2021 - Sep 2022 (1 year 1 month)

Managed goods receiving, inspection, and shipment documentation while maintaining accurate records of stock movements. Coordinated with suppliers and logistics providers, supported purchase order processing, and helped with invoice reconciliation and inventory database upkeep.

Supplier Coordination Logistics Support Order Processing

Supply Chain Management Intern

Machakos Level 5 Hospital

May 2019 - Aug 2019 (3 months)

Supported hospital supply chain operations, including inventory tracking, order processing, and distribution of supplies to departments. Maintained medical supply movement records with full audit documentation and supported logistics for hospital events and community outreach.

Order Processing Distribution Healthcare Supply Chain Support Documentation Control

Procurement & Stores Intern

County Government of Embu

May 2018 - Aug 2018 (3 months)

Gained experience with IFMIS while supporting tender opening and evaluation processes in line with PPADA 2015. Assisted with asset disposal documentation and maintained organized procurement records for audit purposes.

Asset Disposal Documentation Audit Support Document Management