Open to opportunities

Ewa Kosmowska

@ewakosmowska

Message

I coordinate executive operations, events, and compliance across healthcare and government organizations.

United States

Message

What I'm looking for

I'm looking to support executive leadership through calendar management, event and project coordination, data administration, process improvement, and compliance-focused operations.

At RWJBarnabas Health, I coordinate executive calendars, cross-department meetings, correspondence, reports, onboarding, training, and special events. I also maintain PeopleSoft personnel, payroll, and training data while supporting audit readiness and budget compliance.

Previously, I planned conferences, seminars, and team-building events for NJII Defense Division, managing budgets, vendors, promotional materials, and on-site logistics. I have also supported executive travel, onboarding, employee records, compliance training, and vendor procurement across multiple organizations.

With 15+ years in administrative support, I bring practical process improvement, precise record-keeping, and professional communication to fast-paced teams. I work confidently with Microsoft 365, Google Workspace, PeopleSoft, Calendly, Zoom, Teams, and AccountEdge.

Experience

Work history, roles, and key accomplishments

Current

Administrative Coordinator

Current

RWJBarnabas Health

Jan 2025 - Present (1 year 8 months)

Serves as strategic liaison with department leadership and external stakeholders, manages executive calendars, prepares correspondence and reports, and administers departmental data in PeopleSoft. Coordinates logistics for onboarding and training events while maintaining audit readiness and standardizing office processes.

Peoplesoft Microsoft Office Excel Calendar Management Event Coordination Data Management Process Improvement Budget Monitoring

Administrative Assistant/Event Planner

NJII Defense Division

Jan 2023 - Jan 2025 (2 years)

Managed five calendars using Google Calendar, Outlook, and Calendly, and planned corporate events from concept to completion including budgeting, vendor selection, and on-site logistics. Screened executive communications and partnered with marketing to develop promotional materials.

Google Calendar Outlook Calendly Event Planning Budget Management Vendor Management Marketing Communication Skills

Executive Assistant/Office Coordinator

Ability & Drive LLC

Jan 2022 - Jan 2023 (1 year)

Managed executive calendars and travel arrangements, coordinated company-wide meetings and retreats, and prepared meeting agendas. Streamlined vendor communications by generating custom quotes and order confirmations using accounting software and developed a centralized vendor pricing guide.

Calendar Management Travel Coordination Meeting Coordination Vendor Management Accounting Software Procurement

Executive Assistant/Office Coordinator/HR

Ardel Group

Jan 2019 - Jan 2021 (2 years)

Provided comprehensive administrative support to management, coordinated new employee onboarding, and maintained employee records. Scheduled required OSHA and compliance training and supported executives with meeting and travel scheduling.

Administrative Support Onboarding Employee Records OSHA Compliance Scheduling Travel Coordination

Administrative Assistant

My Cleaning Lady

Jan 2013 - Jan 2019 (6 years)

Managed scheduling for staff and coordinated daily operations to ensure service efficiency. Maintained client communications, resolved service-related inquiries, and oversaw company calendar and basic marketing initiatives.

Scheduling Client Communication Customer Service Marketing Organization