Open to opportunities

Kenya Coombs

@kenyacoombs

Message

Experienced administrative professional driving operational efficiency and executive support.

United States

Message

What I'm looking for

I am seeking an operations or executive support role where I can streamline processes, manage cross-functional coordination, and support leadership in a collaborative, growth-oriented environment.

I am an administrative and operations professional with 6+ years supporting executives, coordinating projects, and improving processes across corporate, biotech, and nonprofit environments. I have a track record of streamlining workflows, managing cross-functional events, and enhancing client and resident experiences while supporting revenue and productivity goals.

I excel at executive administration, recruitment support, compliance monitoring, and vendor management, and I bring hands-on experience with expense reconciliation, onboarding, and site coordination. I am solutions-driven, detail-oriented, and committed to enabling leadership to focus on strategic priorities.

Experience

Work history, roles, and key accomplishments

Current

Administrative Assistant

Current

Mitre

Feb 2025 - Present (1 year)

Provide high-level administrative and operational support to senior management across two departments in the Cyber Operations & Effects Division; coordinated division-wide events and streamlined expense reporting to improve monthly accuracy and cost efficiency.

Executive Support Event Coordination Expense Reporting SharePoint Microsoft Office

Site Coordinator

BioNTech

Jul 2023 - Feb 2025 (1 year 7 months)

Served as first point of contact for clients, guests, and vendors while supporting cross-site coordination for R&D teams; managed IT requests and procurement to improve meeting efficiency and reduce supply shortages.

Client Relations Vendor Management Event Logistics Procurement Office Operations Google Workspace Microsoft Office

Office Coordinator & Executive Assistant

Fairstead

Mar 2022 - Jul 2023 (1 year 4 months)

Provided executive-level support including calendar and expense management; implemented a tracking system that reduced resident response times by 40% and introduced process improvements to boost office efficiency.

Executive Support Process Improvement Vendor Management Resident Relations Calendar Management Expense Reporting Yardi Quickbooks

Assistant Project Coordinator

New Paradigm Projects

Nov 2021 - Mar 2022 (4 months)

Conducted full-cycle recruitment and developed compliance monitoring processes and risk evaluations to support insurance-related projects while coordinating project deliverables with stakeholders.

Recruitment Onboarding Compliance Monitoring Risk Management Project Coordination CRM Tools

Project Manager / Recruiter

Intelligent Office

Jul 2019 - Sep 2021 (2 years 2 months)

Managed administrative operations for 40+ clients and partnered with executives to run social recruiting campaigns that increased applicant flow by 25%; trained and onboarded new hires to improve team productivity and retention.

Project Management Recruiting Social Recruiting Client Services Onboarding Billing Quickbooks Microsoft Office

Office Manager / HR

DogiZone

Aug 2018 - Jul 2019 (11 months)

Oversaw HR and office operations including payroll and QuickBooks management; streamlined front-office communications to improve client satisfaction and visitor experience.

HR & Administration Payroll Quickbooks Onboarding Office Management Client Relations Microsoft Office

After-School Coordinator

City of Gaithersburg

May 2014 - Mar 2018 (3 years 10 months)

Designed and implemented engaging after-school programs, maintained attendance and safety compliance, and built strong relationships with parents and community stakeholders.

Program Design Community Engagement Event Coordination