Esther Ndegwa
@estherndegwa
Experienced Executive Assistant with a focus on project management.
What I'm looking for
Hi, I’m an Executive Assistant and Project Manager with a knack for helping busy executives stay focused, organized, and moving forward. Over the past few years, I’ve had the opportunity to support CEOs, founders, and nonprofit leaders across various industries, including technology, education, consulting, and impact-driven startups. My experience has equipped me with the skills to manage projects from start to finish, prepare board-ready slide decks, and keep cross-functional teams aligned.
My background in engineering shapes my structured, solution-oriented approach to executive support. I excel in project and resource management, ensuring priorities are on track and work flows smoothly in fast-moving environments. With a sharp eye for detail, I handle documents, reports, and executive communications with precision. I also bring hands-on experience with CRMs like HubSpot and Salesforce, alongside a strong background in grant writing that has successfully secured funding for various initiatives.
Experience
Work history, roles, and key accomplishments
Project & Marketing Assistant
Martha Burich Consulting
Mar 2025 - Present (8 months)
Provided part-time support to a parenting coach, focusing on content design, email campaign development, and client communication. Designed and formatted branded client-facing materials and developed email campaigns and automated sequences.
Operations & Marketing Assistant
Travel Impactful
Jul 2024 - Jun 2025 (11 months)
Supported the planning and execution of a high-end group travel experience to Italy by managing digital operations, itinerary platform development, and client onboarding. Designed and managed the group travel itinerary platform on YouLi and verified client documentation.
Grant Writer
Magic Lamp Consulting Inc
Dec 2022 - Apr 2025 (2 years 4 months)
Played a pivotal role in securing funding for clients through exceptional grant writing and comprehensive grants administration. Conducted thorough research to identify relevant grant opportunities and crafted compelling grant proposals.
Marketing Assistant
Magic Lamp Consulting Inc
Sep 2022 - Sep 2024 (2 years)
Provided support to the marketing team in various tasks, including digital marketing, market research, email marketing, and social media management. Created marketing documents, updated website content, and developed email templates for new clients.
Virtual Assistant
Ultraground Inc.
Mar 2023 - Nov 2023 (8 months)
Managed email domains for optimized email delivery and collaborated with internal teams to provide accurate property data for zoning and mapping activities. Drafted professional emails and ensured clear communication with clients.
Social Media Manager
Aretha Scruggs Music
Jul 2022 - Jun 2023 (11 months)
Oversaw and coordinated the company's social media strategy and presence on platforms like Facebook and Instagram. Created and published compelling content and designed monthly newsletter campaigns.
Virtual Assistant
Kiese Technologies
Jun 2022 - Oct 2022 (4 months)
Responsible for conducting lead generation and market research, identifying potential clients and researching market trends. Gained valuable experience in effective communication and research skills.
Process Engineering Fellow
Sanergy
Feb 2021 - May 2021 (3 months)
Led a team in process monitoring and control to improve process detection and predictability of performance as a Six Sigma Yellow Belt specialist. Developed Standard Operating Procedures (SOPs) and trained operators on their implementation.
Internship Trainee
Nairobi Grains Silo NCPB
Oct 2018 - Nov 2018 (1 month)
Gained valuable experience in grain storage and management, including grain grading, pest control, and machinery operations. Responsible for managing customer and storage records, and operating a weighbridge.
Internship Trainee
Kenya Meteorological department
Jun 2017 - Sep 2017 (3 months)
Gained experience in near real-time river levels data collection, data entry, and processing and analyzing actual rainfall data. Applied ARC-View GIS and was introduced to GFFS Rainfall run-off modeling.
Front Office Receptionist
Sweet Inspirations
Jan 2012 - Sep 2013 (1 year 8 months)
Provided exceptional customer service, including greeting customers, answering phones, and managing appointment scheduling. Handled sales inquiries and provided product information, ensuring the front desk area was clean and organized.
Education
Degrees, certifications, and relevant coursework
Institute of Applied Project Mgmt
Certificate of Achievement, Project Management
2025 - 2025
Grade: Pass
Activities and societies: Completed hands-on training in Agile, Predictive, and Hybrid methods. Participated in simulations, team planning, risk response, and stakeholder engagement using PMI best practices.
Earned a Certificate of Achievement in PMI-aligned Project Management training. Covered full project lifecycle, Agile frameworks, and exam prep. Completed in July 2025.
Coursera
certificate, Process Improvement: a Kaizen Event with Google Slides
2021 - 2021
Completed a Coursera certificate in Process Improvement: a Kaizen Event with Google Slides. Gained skills in process optimization and efficiency using Kaizen principles.
Kenyatta University
Bachelor's degree, Agricultural and Biosystems Engineering
2014 - 2019
Studied Agricultural and Biosystems Engineering, focusing on agricultural engineering principles and applications. Gained comprehensive knowledge in the field over a five-year period.
RCMRD Kenya
Certificate in GIS, GIS Mapping
2018 - 2018
Obtained a Certificate in GIS Mapping, gaining skills in geographic information systems. Focused on practical applications of GIS for mapping and spatial analysis.
Tech stack
Software and tools used professionally
Availability
Location
Authorized to work in
Social media
Job categories
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