Emilia Tolvanen

Led project delivery and client partnerships for large-scale international conferences and experiential projects. Coordinated cross-functional teams and improved scoping, budgeting, and internal workflow efficiency across multiple workstreams.

Directed operations and project delivery across two international offices, aligning creative, production, and admin teams. Managed budgets and financial tracking, served as primary client contact, and implemented operational processes that improved project planning and delivery timelines.

Managed studio operations and project coordination across creative and production teams, overseeing multiple concurrent projects. Supported account and client teams, managed operational budgets, and implemented workflow improvements to enhance communication, tracking, and delivery efficiency.

Managed complex international relocation projects, coordinating timelines, documentation, and compliance with government authorities, embassies, and global clients. Implemented project management tools (Asana and CRM systems) and introduced workflow systems to improve visibility, accountability, operational efficiency, and team coordination.

Led artist relations and project coordination for an international music and arts festival. Coordinated contracts, logistics, schedules, and multi-stakeholder communications across artists, partners, and internal teams, while overseeing vendor partnerships and production coordination.

Led end-to-end project delivery across conferences, festivals, and cultural productions. Managed vendors, logistics, and technical production, recruited multidisciplinary teams and external partners, and ensured live delivery through risk management and troubleshooting.

Coordinated project delivery across creative and digital teams by managing timelines, deliverables, and internal workflows. Supported business operations and market analysis for client projects and implemented process improvements and documentation systems to improve execution.