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Chelsea Nevarez

@chelseanevarez

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I streamline executive operations, confidential communications, events, and office systems for C-suite leaders.

United States

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What I'm looking for

I'm seeking a higher-level role with strategic oversight, broader responsibility, and long-term career growth, where I can apply my executive support and operational management experience.

At Albert D. Seeno Construction Co., I provide high-level administrative, operational, and confidential support to the CEO/President/Owner and Vice President of Administration.

I manage executive correspondence, complex domestic travel, expense documentation, vendor research, compliance reporting, records systems, and company-wide supply procurement. I also coordinate events from venue sourcing and budget tracking through on-site setup and breakdown.

Previously, I managed daily rehabilitation clinic operations at Golden State Orthopedics & Spine, overseeing two locations, clinician schedules, payroll review, insurance authorizations, deposits, inventory, and front-desk operations. I supported hiring, onboarding, training, policy enforcement, and OSHA adherence.

My background began in patient-facing reception roles at Webster Orthopedics Medical Group and First Sight Vision, where I handled scheduling, insurance verification, records, payments, and clinic coordination. I bring discretion, sound judgment, and a proactive approach to keeping leaders and operations moving.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant to EO / President / Owner

Current

Albert D. Seeno Construction Co.

Oct 2022 - Present (4 years)

Provides high-level administrative, operational, and confidential support to the CEO/President/Owner and VP of Administration. Manages complex travel arrangements, vendor research, office operations, and company-wide events.

Executive Support Travel Coordination Vendor Management Event Planning Office Operations Expense Reconciliation Compliance Reporting Internal Communications Records Management Excel Outlook Microsoft Word Microsoft Teams

Lead Administrative Assistant

Golden State Orthopedics & Spine

Nov 2018 - Oct 2022 (3 years 11 months)

Managed daily operations of the clinic, supported the Clinic Director and Managers, reconciled batches, reviewed payroll, and verified patient insurance eligibility. Supervised front desk staff and coordinated schedules across two clinic locations.

Clinic Operations Payroll Review Insurance Verification Workers’ Compensation Pre Authorization Staff Supervision Scheduling Inventory Control OSHA Compliance Data Entry Excel Outlook

Front Desk Receptionist

Webster Orthopedics Medical Group

Jul 2014 - Nov 2018 (4 years 4 months)

Greeted patients, managed incoming calls and inquiries, scheduled appointments for eight clinicians, and handled patient paperwork and data entry. Collected payments and acted as a liaison between departments.

Patient Scheduling Data Entry Insurance Verification Payment Collections Customer Service Communication Skills Outlook

Receptionist

First Sight Vision

Aug 2011 - Jun 2014 (2 years 10 months)

Opened and closed the office, verified patient insurance information, scheduled appointments, and maintained patient records. Performed initial eye tests and trained new contact lens wearers.

Patient Check In Insurance Verification Appointment Scheduling Record keeping Visual Acuity Testing Contact Lens Training Payment Collections