Open to opportunities

charlene kaloki

@charlenekaloki

Message

Proactive Executive Assistant with expertise in operations and team support.

Kenya

Message

What I'm looking for

I am looking for a role that values collaboration, offers growth opportunities, and allows me to leverage my skills in operations and team support.

I am a proactive and detail-driven Executive Assistant with over 5 years of experience supporting C-level executives and managing global remote teams. My expertise lies in streamlining day-to-day operations, ensuring that visionary leaders can focus on what matters most. I have a proven track record in calendar and inbox management, recruitment, onboarding, and performance tracking.

Throughout my career, I have successfully built performance tracking systems, created standard operating procedures, and organized virtual team events. My ability to handle confidential tasks with discretion and my technological fluency allow me to deliver calm, solutions-focused support in dynamic, fast-paced environments. I thrive on optimizing workflows and enhancing team productivity through effective communication and collaboration.

Experience

Work history, roles, and key accomplishments

Executive Assistant

FanPro Creators & JDK Management

Mar 2023 - Nov 2024 (1 year 8 months)

Supported the CEO in day-to-day administrative operations, including calendar and inbox management, and meeting coordination. Led recruitment, onboarding, and offboarding processes for over 20 remote staff, and built performance tracking systems for rewards and accountability.

Calendar Management Inbox Management Recruitment Onboarding Performance Tracking SOP Development Workflow Optimization Team Coordination Reporting Communication

Executive Virtual Assistant

Scale Talent Management

Jan 2022 - Jan 2023 (1 year)

Managed executive schedules, internal communication, and live team performance tracking. Supervised a live support team and implemented coaching programs to improve efficiency.

Scheduling Internal Communications Performance Tracking Team Supervision Coaching Social Media Management Event Coordination

Executive Assistant

Hon. Daniel Kiili Karitho

Jun 2021 - Aug 2022 (1 year 2 months)

Managed the candidate's daily schedule, events, and social media presence. Conducted background research, created briefing notes, and managed meeting logistics.

Scheduling Event Management Social Media Management Research Team Coordination Documentation Data Reporting

Executive Assistant

HubLearn Group

Aug 2020 - Nov 2021 (1 year 3 months)

Maintained executive calendars, prepared travel itineraries, and managed confidential documentation. Supported digital communications and managed social media updates.

Calendar Management Itineraries Digital Communication Program Execution

Education

Degrees, certifications, and relevant coursework

ALX Africa

Certificate, Virtual Assistance

2020 - 2020

Completed a comprehensive program in Virtual Assistance, acquiring essential skills for remote executive support, digital organization, and administrative tasks. Gained proficiency in various virtual tools and platforms to effectively manage remote operations.

Kenyatta University

Bachelor of Economics & Finance, Economics & Finance

2015 - 2019

Studied the principles of economics and finance, gaining a comprehensive understanding of financial markets, economic theories, and quantitative analysis. Developed strong analytical and problem-solving skills applicable to various economic and financial contexts.