Open to opportunities

Carla Mendes Martin

@carlamendesmartin

Message

Dedicated bilingual Senior Executive Assistant with extensive experience.

Portugal

Message

What I'm looking for

I seek a role that values collaboration and offers opportunities for growth.

I am a dedicated and results-driven bilingual Senior Executive Assistant with extensive experience in fast-paced startup, multinational, and corporate environments. My strong interpersonal, communication, and organizational skills enable me to support busy executives effectively. I thrive in dynamic settings, ensuring that operations run smoothly and efficiently.

Throughout my career, I have successfully managed complex calendars, arranged domestic and overseas travel, and coordinated meetings and corporate events. My role at Moonfare involves supporting the Chief Product and Technology Officer and the global Technology team, where I prioritize appointments and manage expenses. I have a proven track record of collaborating with various stakeholders and ensuring that all administrative tasks are executed flawlessly.

With a strong background in office management and human resources, I have also founded my own interior design business, showcasing my entrepreneurial spirit. My commitment to excellence and proactive approach have consistently contributed to the success of the teams I have supported, making me a valuable asset in any organization.

Experience

Work history, roles, and key accomplishments

Current

Executive and Team Assistant

Current

Moonfare

Jan 2024 - Present (1 year 5 months)

Supporting the Chief Product and Technology Officer and the global Technology team in day-to-day operations, including calendar management, travel arrangements, expense management, and organizing team events.

Calendar Management Travel Coordination Expense Management Event Planning Support Management Office Management Communication Skills Team Collaboration

Founder

CMM Interiors

May 2018 - Jan 2024 (5 years 8 months)

Founded and managed an interior design business focusing on new construction and remodeling projects, overseeing all aspects of business operations.

Business Management Interior Design Project Management Budgeting Marketing Design Team Leadership Communication Skills

Executive Assistant

McKinsey & Company

Jul 2023 - Jan 2024 (6 months)

Provided support to seven executive-level Associate Partners and Engagement Managers, managing complex calendars, scheduling meetings across time zones, and coordinating travel logistics.

Calendar Management Travel Multitasking Organizational Skills Communication Skills Time Management Stakeholder Engagement Event Coordination

Personal Assistant

Portugal Portfolio and Nduni Property Portfolio

Dec 2022 - Jul 2023 (7 months)

Acted as the primary interface between the General Manager and external stakeholders, managing diary, travel arrangements, and coordinating meetings and workshops.

Coordination Travel Coordination Stakeholder Management Report Preparation Office Management Event Planning Expense Management Team Collaboration

Personal Assistant

Nuage Networks for Alcatel-Lucent and Nokia

Nov 2014 - May 2018 (3 years 6 months)

Supported the Vice President Sales and the international sales team by managing agendas, organizing meetings, and coordinating travel logistics for large-scale events.

Event Coordination Travel Communication Skills Report Preparation Stakeholder Engagement Multitasking Office Management

Sales Team Executive Assistant

Alcatel-Lucent

Dec 2008 - Feb 2009 (2 months)

Provided administrative support to the General Manager of the Vodafone Account, managing schedules, organizing meetings, and preparing reports and presentations.

Administrative Support Scheduling Report Preparation Presentation Communication Skills Office Management Event Planning

Assistant to General Director

Alcatel

Jan 1998 - Dec 2008 (10 years 11 months)

Managed the agenda of the General Director, coordinated meetings, and handled correspondence and translations for the Mobile Communications Division.

Coordination Translation Report Preparation Office Management Communication Skills Event Planning Administrative Support

Secretary

Sportinveste

Dec 1993 - Oct 1995 (1 year 10 months)

Provided secretarial support to the Commercial Department, managing correspondence, scheduling meetings, and assisting with administrative tasks.

Scheduling Administration Communication Skills Office Management Document Management Time Management

Assistant to Director

Clinic of Psychiatry and Mental Health

Feb 1992 - Sep 1993 (1 year 7 months)

Assisted the Director of the Psychiatry Department with administrative tasks, including scheduling, correspondence, and patient management.

Administrative Support Scheduling Communication Skills Office Management Time Management Team Collaboration

Assistant to Director

ASGFIM

Nov 1990 - Feb 1992 (1 year 3 months)

Provided administrative support to the Director and the Association of Mutual Funds, managing correspondence and organizing meetings.

Administrative Support Communication Skills Office Management Time Management Event Planning

Education

Degrees, certifications, and relevant coursework

CNEP/IATA - Centro Nacional de Estudo e Planeamento

Diploma, Secretarial and Executive Assistance

Grade: 15

Completed a Secretarial and Executive Assistance Course over three years, achieving a final grade of 15. The course provided comprehensive training in administrative support and executive assistance skills.

Unnamed Secondary School

High School Diploma, Humanities

Grade: 15

Completed primary and secondary education in English until Standard 7 in South Africa and Standard 8 to 12 in Portugal, focusing on Humanísticas with a final grade of 15.