Bella M
@bellam
Experienced executive assistant and project coordinator optimizing operations.
What I'm looking for
I am an adaptable, operations-focused executive support professional with over five years supporting leadership at Apple, Visa, Verge, and Applied Materials. I specialize in calendar management, global travel logistics, event execution, and process optimization while handling high-confidentiality materials.
I have led event logistics for 500–1,200+ attendees, designed global travel and resource systems used daily across departments, and reduced vendor response time by 30% while boosting operational flow by 15%. My project coordination work improved project velocity and efficiency through dashboarding, SOP development, and cross-functional task tracking.
I bring strong executive presence, systems-building skills, and crisis management experience, with proficiency in tools like Outlook, Concur, Asana, Jira, SharePoint, Tableau, and WordPress. I am focused on scalable processes, audit-ready operations, and delivering reliable, high-quality support for senior leaders.
Experience
Work history, roles, and key accomplishments
Executive Administrative Assistant
Verge LLC
Jan 2019 - Present (6 years 8 months)
Designed global travel and resource systems used daily across departments, managed complex international itineraries with zero mismatches, and reduced vendor turnaround time by 30% while maintaining audit-ready expense reconciliation.
Partnered with VPs and directors to streamline events and internal systems, revamped SharePoint to remove 40% outdated content, and improved project velocity by 25% through agile cross-functional coordination.
Led procurement and logistics for high-stakes events up to 1,200+ participants, managed real-time inventory for $100K+ in orders, and increased order accuracy by 30% through process refinements.
Managed global training initiatives across U.S. and EMEA for 500+ participants, developed eight training programs and 30+ workshops, and improved speed-to-readiness by 25% using analytics dashboards.
HR & Recruiting Coordinator
Filter Digital
Dec 2014 - Dec 2015 (1 year)
Managed recruiting pipelines for 20+ roles, achieved 92% candidate satisfaction, partnered with hiring managers to improve hire quality by 25%, and conducted ATS data cleanup for better reporting.
Education
Degrees, certifications, and relevant coursework
Google (Coursera)
Certificate, Cybersecurity
Enrolled in the Google Cybersecurity Certificate program (in progress) focusing on foundational cybersecurity concepts and practices.
Google (Coursera)
Certificate, Data Analytics
Enrolled in the Google Data Analytics Certificate program (in progress) to build skills in data analysis and reporting.
California State University, East Bay
Bachelor of Arts, Biology
Completed a Bachelor of Arts in Biology providing foundational knowledge in biological sciences.
Google (Coursera)
Certificate, Project Management
Completed the Foundations of Project Management professional course through Coursera to develop core project planning and execution skills.
Vanderbilt University (Coursera)
Certificate, Prompt Engineering
Completed a Prompt Engineering with LLMs certificate course to gain practical skills in prompt design and large language model interactions.
Tech stack
Software and tools used professionally
Availability
Location
Authorized to work in
Job categories
Skills
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