Finance Project Manager

FINANCE PROJECT MANAGER

Summary

The Wikimedia Foundation is the non-profit organization that operates Wikipedia – one of the most popular websites in the world, serving nearly half a billion users every month. It is the only non-profit in the top 50 websites, supported by a community of millions of individual donors. Join the Wikimedia Foundation in our ambitious project to empower people to create and share the sum of all human knowledge.

We are looking for a Finance Project Manager to join our Financial Planning & Analysis team, reporting to the Senior Manager, Finance. This individual will be a central resource to the Strategic Finance team, responsible for designing, implementing and executing processes to streamline our internal reporting and forecasting and for facilitating strategic Finance projects. This role requires a mix of analytical, operational and project management skills, as well as an ability to build collaborative relationships across teams, communicate effectively, and balance multiple assignments at the same time.

As the Finance Project Manager, you will join a small team who manages the Foundation’s planning, analysis, and internal reporting processes, liaises regularly with and across all departments at the Foundation, and acts as a strategic partner to Executive Management. You will work alongside a range of Finance professionals, engineers and creatives, all collaborating to change the world. You are an innovator and operational executor who loves to solve problems and set up processes based on your deep understanding of financial workflows and reporting systems. Leveraging your background in finance, program or project management, you are comfortable operating in a complex and ambiguous environment, working with high volumes of information.

This role is remote and open to candidates with work times between UTC-8 to UTC-4.

You are responsible for:

Project & Process Management

• Project-manage financial reporting and forecasting processes by creating and maintaining project calendars, action items, and coordinating roles & responsibilities
• Schedule and facilitate meetings, develop agendas, track deliverables of projects and provide bi-weekly status updates
• Enforce information flows to improve communication and cohesion among teams and departments
• Document the FP&A team’s procedures and best practices across all our major workstreams

Business and Financial Analytics & Reporting

• Lead the preparation of Board and Executive financial reports and presentations
• Develop thoughtful analysis and deliver key insights that support strategic decision-making
• Analyze cost drivers and macro-economic trends within a globally distributed workforce

Skills and Experience:

• 2+ years work experience + Bachelor’s or equivalent experience in Program or Project Management, Business Analytics, Finance or similar.
• Experience in building scalable processes for financial reporting and planning activities.
• Understanding of financial reporting systems and system integration requirements.
• Ability to establish clear systems for project participation across multiple teams and departments.
• Experience in managing projects using Asana or similar project management and progress tracking tools.
• Comfort in using financial systems (eg. Workday Adaptive Planning) and providing data analysis for problem-solving.

Qualities that are important to us:

• You love solving problems, and understand the connections between micro decisions and the macro systems.
• You believe in the mission of the Foundation and are excited to dig into numbers and processes to support that mission.
• You enjoy collaborating with a range of stakeholders, and you value knowledge sharing, and collaboration.
• You are capable of working with distributed teams using asynchronous and synchronous methods.
• You are a proactive problem solver and take initiative in identifying needs and taking action prior to being asked.
• You are comfortable with ambiguity and are able to adapt to a rapidly changing business environment.
• You thrive in a results-oriented culture that favors collaborative decision making.
• You have strong time management skills and plan and prioritize work to accomplish all tasks.

You are a flexible and creative individual capable of managing multiple priorities and projects in a diverse environment while providing top level attention to detail, and ensuring work is complete.

About the Wikimedia Foundation

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

The Wikimedia Foundation is a remote-first organization with staff members including contractors based 40+ countries*. Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated annual pay range of this position for applicants based within the United States is US$67,473 to US$102,368 with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.

*Please note that we are currently able to hire in the following countries: Australia, Austria, Bangladesh, Belgium, Brazil, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Ghana, Greece, India, Indonesia, Ireland, Israel, Italy, Kenya, Mexico, Netherlands, Nigeria, Peru, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Uganda, United Arab Emirates, United Kingdom, United States of America and Uruguay. Our non-US employees are hired through a local third party Employer of Record (EOR).

We periodically review this list to streamline to ensure alignment with our hiring requirements.

All applicants can reach out to their recruiter to understand more about the specific pay range for their location during the interview process.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at [email protected] or +1 (415) 839-6885.

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