Executive Assistant

Senior Executive Assistant

Full-Time, Remote (Working Hours: EST)

About Us

At The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

• Executive Support: Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.

• Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.

• Financial Administration: Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.

• Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.

• Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.

• Operational Support: Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.

• Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.

• Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.

• Native English speaker with excellent written and verbal communication skills.

• Comfortable working Eastern Standard Time (EST) hours.

• Highly organized, proactive, and detail-oriented with strong problem-solving skills.

• Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.

• Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.

• Discretion and professionalism when handling confidential information.

What We Offer

• Competitive salary and opportunities for professional development.

• Work with a mission-driven, high-performance team at the forefront of global asset management.

• A flexible, remote-first work environment with strong values of trust and autonomy.

• The opportunity to support visionary leaders and make a real impact on company growth.

If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!